Job TitleAccounts Payable Associate

Job Description

As an Accounts Payable (AP) Associate, you will facilitate all of the company's accounts payable daily functions. Your main responsibilities include providing efficient and accurate processing of AP tasks, customer service, research, and execution of journal entries with attention to necessary detail and deadlines.

Responsibilities

• Process vendor/supplier payments and prepayments multiple times a day, verifying accuracy.

• Post and reconcile supplier payments via check, ACH, and virtual credit card.

• Process prepayments and ensure they meet deadlines with attention to detail around the journal entries.

• Communicate effectively with impacted partners to resolve credit holds.

• Work closely with suppliers to keep supplier accounts current.

• Research checks not cleared and assist with repayment as necessary.

• Resolve new suppliers and duplicates ensuring that W-9s are on file.

• Complete 1099s.

• Enter credit memos into the accounting system as received via hard copy, email, and Kodak Imaging software.

• Understand data entry to comprehend the impact of backouts if not done accurately within ERP and Financial System.

• Update and verify name, address, payment information, credit, and payment terms.

• Ensure appropriate controls are followed and approval thresholds are maintained.

• Manage incoming emails to various mailboxes.

• Communicate and partner with internal business partners to ensure no roadblocks.

Skills and Qualifications Required

• Minimum of 2 years of AP experience specific to working with vendors, reviewing statements, and communicating via email and phone with vendors.

• Experience with Google Docs (Google Sheets).

• Experience with journal entries.

Work Environment

The position offers an hourly rate around the $21-$24 range. Initially, the role will require working in the office 5 days a week, with the potential to move to a hybrid schedule.

Pay and Benefits

The pay range for this position is $21.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Appleton,WI.

Application Deadline

This position is anticipated to close on Apr 15, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.