Clerk IV - Fleet Services (25-73)

Augusta , Maine , United States | Administrative Services & Office Support | Full-time

Apply by: April 1, 2025

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Maine Department of Transportation

Salary: $20.15 - $28.05 per hour (Salary Schedule (https://apps.web.maine.gov/cgi-bin/bhrsalary/jobs.pl?pagenum=4&pagereq=\ActSal\Sal_Spec_Tab_03_Exec.asp?Spec_No=09&Grade=18) )

Salary includes a 1% stipend

Office/Bureau: Maintenance & Operations - Fleet Services

Location: Augusta, ME - 66 Industrial Drive (Fleet Headquarters)

Position Number: 02500-0188

Opening Date: March 18, 2025

Closing Date: April 1, 2025

Job Description:

This is office and administrative support work of a supervisory nature in managing office support services for one or more operational units within an agency. Responsibilities include overseeing, monitoring, and coordinating functions relating to personnel, clerical services, and office operations and may include building maintenance and leased property. Supervises subordinate State employees. Work requires exercising independent judgment, initiative, and discretion to make determinations on varied matters and those specific to each hiring agency. Work is performed under limited supervision.

REPRESENTATIVE TASKS:

Plans, organizes, assigns, schedules, prioritizes, monitors, and reviews the work of administrative support staff.

Develops and recommends policies and procedures to improve overall operations.

Interprets and explains rules, regulations, polices, and procedures; and applies them to program operations and individual cases.

Implements and complies with human resource laws, policies, procedures, and practices such as: AA/EEO, recruitment, employment, position classification, performance appraisals, training, discipline, contract administration, human resource components of security protocols of agency information security and confidentiality policies, and employee safety.

Codes, computes, reconciles, and updates standard documents and financial transactions.

Reviews input/output of information from electronic information systems and develops/implements quality control standards for data input structures and output quality assurance.

Gathers and tabulates information; and prepares reports on unit activities.

Examines documents for compliance with applicable regulations.

Reviews, verifies, reconciles, and revises payroll and/or personnel transactions.

Assesses office needs and recommends/implements improvements for workspace, equipment, ergonomics, and workplace safety.

Oversees routine maintenance needs of the building and initiates action to resolve building problems.

Resolves basic computer hardware and software problems.

To be minimally qualified for this position candidates must provide evidence of the following experience:

Six (6) years of responsible clerical experience to include two (2) years performing supervision or performing highly independent clerical work.

Application Instructions:

Interested applicants need to apply online by clicking the "Apply for this Opening/Apply Now" button along with uploading a cover letter, current resume, and any applicable copies of post-secondary transcripts, licensing, registration and certifications.

*If you require a paper application or have general questions, please contact MaineDOT Human Resources at 207-624-3050 or via email at jobs.DOT@maine.gov

Why join our team?

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit– Rest is essential. Take time for yourself using13 paid holidays, and3+ weeks of vacation leaveannually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Wellness– We care about you and your family’s wellbeing, offering12 days of sick leaveannually to help you stay healthy.

• Health Insurance Coverage– The State of Maine pays85%-95%of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find thepremium costsfor you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($358.08 annual value).

• Retirement Plan– The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

State employees are eligible for anextensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn aboutadditional wellness benefitsfor State employees from theOffice of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.