Accounting Technician III-Finance Department CCA

Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4679447)

Apply



Accounting Technician III-Finance Department CCA

Salary

$4,154.00 - $5,401.00 Monthly

Location

Aurora, CO

Job Type

Full Time

Job Number

GJC-000504 9/24

Department

Community College of Aurora

Opening Date

10/03/2024

Closing Date

10/11/2024 4:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Community College of Aurora, 16000 E. CentreTech Parkway, Aurora, CO 80011

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Robert Callaway, (303) 360-4733, robert.callaway@ccaurora.edu

Hiring Pay Rate

The salary range listed represents a broad salary range for this position. It is anticipated that this position will begin at $4,154.00 per month, depending upon internal equity, experience, education, and training

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

GJC-000504 09/24; Fiscal Department

Community College of Aurora is a vibrant, growing, diverse, urban community college committed to student engagement, innovative teaching, and a global, multicultural perspective on learning. The college has built a reputation of excellence by cultivating a "family" culture that values students, faculty, and staff.

Why work for Community College of Aurora?

In addition to rewarding and meaningful work, we offer the following benefits (https://www.colorado.gov/pacific/dhr/benefits) :

• Medical and dental health plans (https://www.colorado.gov/pacific/dhr/benefits)

• Retirement savings throughColorado PERA (https://www.copera.org/)

• Employer supplementedHealth Savings Account (https://www.colorado.gov/pacific/dhr/hsa)

• Paid life insurance

• Short- and long-term disability coverage

• 10 paid holidays per year plus vacation and sick leave

• BenefitHub (https://stateofcolorado.benefithub.com/) state employee discount program

• CafeWell (https://www.cafewell.com/?code=colorado) employee wellness program

• Many positions are eligible for alternate work arrangements that may include flexible schedules and/or working remotely

• Opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition assistance program

Note: Work hours for this position will be from 8:00 a.m. to 5:00 p.m. Monday through Friday.

EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from info@governmentjobs.com and 'cccs.edu' addresses. If you do not have an email address, then you will receive correspondence via US mail.

Description of Job

This position performs accounts payable functions for the College, approves invoices for payment, audits and oversees input of vouchers, and generates weekly check runs. Oversees all aspects of employee travel, keeps up up-to-date on State travel policies and ensures all policies are followed. Reconciles all accounts payable general ledger accounts and prepares necessary journal entries. Maintains on-going communications with vendors and staff related to billing and payment questions, appropriate documentation, and proper procedures. Ensures accounts payable documents are uploaded into the Banner Document Management System.

This position classifies, verifies, and completes pre-audit payables to matching invoices, packing list, and other supporting documents prior to input and payment. Verifies mathematical accuracy and confirms or assigns correct fund, account, and object code of expenditure classifications. Makes corrections when necessary. Reviews transactions for conformity with pertinent policies, rules, regulations, and terms of contract. Manages travel card and travel program by processing travel authorizations and reimbursements, reviews for compliance with fiscal rules and College procedures. Audits and reconciles travel card purchases. Works with purchasing manager in releasing unpaid vouchers associated with open purchase orders. Works with vendors and college staff as necessary to complete transactions for timely payment. Keeps vendor files current and accurate. Delivers a high level of customer service to employees and vendors providing guidance, training, and compliance support. Reviews AP-related mail daily, oversees AP workflow, designs AP forms for departmental and college-wide use, and implements updated processes in order to improve service.

Obtains, classifies and maintains W-9s and scans to System Office weekly. Researches problems involving double billings, credit memos, and overpayment. Communicates with relevant parties to resolve problems. Provides guidance and recommendations to resolve problems.

Monitors outdated and stale checks. Processes cancellation of checks in Banner. Provides notice of cancellation to vendors; procures affidavit from vendor to cancel checks. Processes reissuance of checks. Prepares necessary journal entries to record voided checks. Maintains spreadsheets to use for year-end reconciliations and entries.

Monitors accounts payable vouchers to ensure that they are written, batched, and input in accordance with College procedures. Verifies that the Accounts Payable spreadsheets are developed and maintained properly. Updates the storage database for archiving accounting records. Maintains all scanning into the Banner Document Management System. Reviews documents submitted to establish a contact as a vendor. May supervise part-time and/or student employees.

Reviews, completes, and submits quarterly vendor and 1099 reports ensuring goods and labor have been properly recorded. Reviews voided checks and prepares journal entry for amounts to record as a long-term liability. Ensures fiscal year end Accounts Payable are liquidated or rolled into the new fiscal year by preparing prepaid and accrual journal entries.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H8B3XXACCOUNTING TECHNICIAN III (https://drive.google.com/file/d/0BwUD9Bt4G-21OGNoQWtLMWNHQ00/view?usp=sharing&resourcekey=0-XOYdpJtCT4usXJgw114fDA)

MINIMUM QUALIFICATIONS:

Minimum Qualifications: Three (3) years of technical accounting experience. The technical accounting experience must have been performed as a main function of the job. Daily interaction with staff, faculty and vendors require that this position have excellent interpersonal, communication and organization skills. Candidate must have experience providing excellent customer service and interfacing with a variety of people from many levels within the organization and community. Effective verbal and written communication skills are necessary for success in this position. In order to be considered for this position, your relevant experience must be documented on your application. Do not use "SEE RESUME" statements on application; your application must be completed in detail and clearly document your relevant work experience. (Part time experience will be pro-rated).

Substitutions: Three years of college, university or non-correspondence business school course work from an accredited institution in Accounting or Finance may substitute for the technical accounting experience on a year-for-year basis. You must submit a copy of your transcripts with your application in order to be considered. Please redact age-related information on your transcript.

Necessary Special Requirements: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide CCA Office of Human Resources with an official disposition of the charges. Successful candidate must not have any outstanding balance with CCA or any other college within the Colorado Community College System. If overtime is accrued, CCA gives compensatory time off in lieu of payment and is a condition of hire.

Preferred Requirements: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: Working knowledge of Banner or similar system. Experience with Microsoft Office programs such as Excel, Word, Outlook, and Teams, Adobe PDF. High level of speed and accuracy regarding data entry. High level of attention to detail (ability to check for typographical, grammatical and spelling errors, etc.). Experience and ability to work in a fast paced customer service environment, and ability to handle multiple tasks simultaneously while meeting targeted deadlines. Experience with problem solving processes. Understand and determine appropriate rules and regulations from various sources. Knowledge in extracting information from various reports and preparing reconciliations. Ability to deal with a diverse population with discretion and tact.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

This posting may be used to fill one or more similar positions in the future.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

CCA recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.

Selection Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position. To request ADA accommodations in testing for this examination, contact: CCCS, Human Resources, 9101 E. Lowry Blvd., Bldg. 959, Denver, CO 80230, (303)595-1588.

Equal Opportunity Employer:

The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

Americans with Disabilities Act (ADA) Accommodations:

As part of our commitment to provide access to individualized support, our agency will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Erica Hines, erica.hines@ccaurora.edu , (303) 340-7231.

Pregnant Worker’s Fairness Act:

The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Erica Hines, erica.hines@ccaurora.edu , (303) 340-7231.

Address Confidentiality Program:

If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.

The Federal Clery Act (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at http://www.ccaurora.edu/students/student-right-know. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

• Yes

• No

  02

  Are you willing to submit to a pre-employment background check as a condition of hire?

• Yes

• No

  03

  As a condition of employment, are you willing and able to work evening hours and weekends from time to time each semester to meet the needs of the department?

• Yes

• No

  04

  Give a detailed explanation of your accounting experience as it relates to this position and at what jobs you performed these duties.

  05

  Describe your philosophy and experience with customer service.

  06

  Explain your accounts receivable experience. If none, list N/A.

  07

  Explain your accounts payable experience. If none, list N/A.

  08

  Explain how you have used Microsoft Excel in the workplace and what you consider your level of experience is working with Excel.

  09

  Explain how you identify and correct errors in your work. Provide an example from your experience.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

Apply

Please verify your email addressVerify Email