Overview

The Marketing Support Specialist is responsible for planning, coordinating, and executing marketing activities related to conferences and client events, as well as other coordination efforts that support the Marketing Leadership Team. This role directly supports the Corporate Marketing Administrator and assists the Sales and Marketing Leadership teams as needed to ensure successful event management, from initial planning to post-event analysis. The role provides a foundation for a rewarding career in marketing and offers opportunities for skill development and professional growth in a dynamic work environment. If you have a passion for marketing and event planning and enjoy working in a fast-paced setting, this could be the perfect role for you!

Responsibilities

• Provide support for the Managing Director of Marketing and the Marketing Leadership team

• Lead national conference event management, including travel, negotiating hotel block contracts, venue site tours, venue selection and large and small-scale client event organization

• Coordinate and track organization engagement, sponsorships and corporate memberships

• Support the Communications team with implementing marketing campaigns to promote conferences, including email marketing, social media, and other digital channels

• Manage client invitations, track attendance, and ensure a positive experience for all attending a Carollo conference event

• Conduct post-event evaluations to assess the success of the event and identify areas for improvement

• Work closely with Regional Sales teams, Business Development Managers, and Geographic Leads to support their organizational engagement, conference and event-related needs

• Update and maintain the CRM database to ensure accurate and up-to-date information on leads, contacts, and marketing activities

• Manage the organization’s conference and event materials, including banners, company information and other promotional materials including the company store

• Other duties as assigned

Qualifications

• High school diploma

• 7+ years minimum of administrative experience, with a marketing focus

• Ability to prioritize, manage multiple projects simultaneously, make decisions, and meet deadlines

• Strong creative problem-solving skills, with attention to detail

• Excellent interpersonal and communication skills

• Proven experience in managing events, including logistics and vendor negotiations

• Ability to work independently as well as on a team

• Ability to travel approximately 20-30 days a year

• Knowledge of Customer Relationship Management Systems

• Knowledge of Microsoft Excel, Microsoft PowerPoint, and Microsoft Word

Preferred Qualifications

• Bachelor’s degree in design, visual arts, business, marketing, english, communications, or a related field

• 10+ years of experience in creative marketing, administrative and/or event management

• Demonstrated versatility and experience in the areas of print media, digital communications, and multimedia technologies

Pay Range

$30.00 to $48.00 an hour. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Other Compensation and Benefits

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the support employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services, discount programs, and a Lifestyle Reimbursement Account. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available. Eligibility for benefits varies based on employment status.

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Job Locations US-CA-Walnut Creek | US-CA-Sacramento | US-AZ-Phoenix | US-TX-Austin | US-TX-Dallas

ID 2025-3815

Category Marketing

Type Full-time, Regular