Job/Position DescriptionThe Staff Services Officer III jointly supports the Director of Foster Care Litigation (FCL) Compliance and Director of Special Projects. Work involves frequent interaction with the Foster Care Litigation Court Monitors to assist with system access, IT troubleshooting, submitting help desk tickets, administration of invoice payments, coordinating of agendas, review or organizational chart, travel activities, and other staff services functions. Work also involves administrative support for special projects which includes: data entry and tracking of repairs, placing orders and requesting donations for consumable and non-consumable items, performing periodic document reconciliations, and other administrative tasks to support a team of highly mobile, remotely deployed staff. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgement. Work may require some irregular hours.Essential Job FunctionsEJF 1. Performs duties related to and on behalf of the FCL Compliance Team, including:and#149;Planning, coordinating, and performing work in several staff services functions such as Human Resources, Accounting, Budgeting, Purchasing, Training, Payroll, and Records and Property Management.and#149;Serving as a liaison between FCL Compliance Team and other departments including Time and Labor, Payroll, Budget, and Human Resources.and#149;Collaborating with Human Resources office on an staffing and hiring activities.and#149;Interacting with Budget regarding projections and expenses.and#149;Providing professional administrative and technical assistance to the FCL Compliance Director.and#149;Managing the FCL Compliance Directorand#146;s calendar.and#149;Coordinating meetings, conference calls and webinars for Division.and#149;Facilitating travel arrangements, drafting trip itineraries, and prepares and submits travel vouchers.and#149;Processing and monitoring FCL purchasing expenditures.and#149;Submitting work order requests for FCL Compliance Division as needed.and#149;Responds to inquiries on behalf of FCL Compliance Division as needed.EJF 2. Serves as a liaison between the FCL Compliance Team and the FCL Court Monitors. Duties include:and#149;Providing prompt and accurate guidance and responses to all Court Monitor inquiries.and#149;Troubleshooting access and system issues for Court Monitors.and#149;Collaborating and working with the IT Help Desk on behalf of the Court Monitors, when necessary.and#149;Processing and tracking of payments of Court Monitor invoices. and#149;Ensuring all documentation related to FCL Court Monitors is organized, complete, and maintained in accordance with Court requirements.EJF 3. Prepares, edits, tracks, distributes, and maintains correspondence, records, reports forms and documents.and#149;Preparing agendas, meeting notes, and materials.and#149;Compiling and formats correspondence, or special reports as requested.and#149;Developing and maintains records and filing systems required to maintain operations.and#149;Managing the flow, tracking, and quality review of documents and correspondence.and#149;Tracking assignments, provides reminders, and consolidates responses, as needed.and#149;Tracking timelines and due dates for decision items, reports, memos, etc.and#149;Assisting with special projects, as needed.and#149;Responds to inquiries to assist in interpreting and ensuring compliance with applicable federal, state, and local laws, rules, and regulations.and#149;Drafts memos, white papers, correspondence, and other communications or documents.and#149;Maintains, coordinates, and implements approv https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=607506 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.