We are seeking a Grants & Contracts Manager who will be responsible for the overall pre-award sponsored research administration of Research Management Services’ (RMS) daily operations. The Grants and Contracts Manager will manage the pre-award (including clinical research) submission activities for their assigned portfolio. This position reports directly to the Associate Director of RMS and is expected to work collaboratively with other Grants and Contracts Managers on the RMS team.

Research Management Services (RMS) supports the pre- and post-award administration for sponsored funding across multiple departments within the School of Medicine. RMS strives to provide the highest quality of customer service in sponsored research management to our customers including departments, faculty, key stakeholders and central teams including the Office of Research Administration (ORA), Sponsored Projects Shared Services (SPSS) and the School of Medicine Business Office (SOMBO).

Position Overview Pre-Award

This position manages activities related to pre-award sponsored project submissions for Research Management Services and their partners. These responsibilities include, but are not limited to, the preparation and review of grant/contract proposals, the submission of annual progress reports, RPPR’s or technical reporting as dictated by sponsoring agencies, publication and CV management, prior approvals requests, and the development and implementation of systems designed to support the pre-award team to ensure that all management functions are successful completed. The Pre-Award Grants & Contracts Manager will supervise a team of pre-award professionals in these efforts.

Job Scope/Complexity

This position will provide broad/in-depth guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts and Coordinators within RMS. Additionally, develops and implements plans for the overall growth and organizational development goals of Research Management Services by ensuring that all personnel management functions are successfully performed, including recruitment and retention, employee relations, grievances, training orientation, career development and the equitable administration of compensation. The management team in RMS will plan for both current and future needs by identifying, developing and/or recruiting talent and focusing on career growth plans of the direct reports they have assigned. Volume of work and/or assignments will need assessed on a continual basis to ensure workloads are fairly disbursed or strategically modified to ensure quality of work does not suffer as a result. It is critically important that the incumbent manager is strategic in allocating resources to solve issues timely and pivoting resources in real-time to ensure work quality or employee morale do not suffer during busy deadline seasons.

Specific Duties & Responsibilities

• Serves as a point of contact and resource guide for over 200+ faculty members for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations and commercial contract proposals. This includes providing instruction and guidance on protocol, regulations and guidelines pertinent to the agency or university.

• Manages a staff of ‘pre-award’ grants and contracts analyst positions.

• Train, supervise, and develop Grants & Contracts Coordinator(s), Grants & Contracts Analyst(s) and Sr. Grants & Contracts Analyst(s) on effective pre-award support and how to guide faculty for a successful outcome with their planned proposal.

• Reviews faculty funding applications and submissions against internal and external requirements and collaborates with the Office of Research Administration to support the application submission process for Research Management Services.

• Provide guidance to analysts, division managers/administrators, and faculty regarding the interpretation of applicable contract, grant and cooperative agreement terms and conditions, as well as, other administrative rules, cost principles.

• Collaborates with analysts on pre-award activities and provides guidance on application/contract and progress report preparation and review.

• Collaborates with pre- and post-award team members to support management of faculty bio sketches and other support documents.

• Collaborates with Associate Director and leadership to develop and implement secondary tools and systems to support the pre-award team.

• Maintains the faculty meeting tracker to ensure continuity of meetings, meeting attendees and updating scheduling depending on a faculty member’s needs (monthly, bi-monthly but at the minimum, quarterly).

• Maintains the compliance of pre-award policies and standards established in RMS and updates policy changes as needed.

• Helps develop monthly or ad-hoc meeting agendas with the pre and post analyst assigned to each department to keep departmental leadership informed of any current issues, successful outcomes and/or pertinent information that impacts the department.

• Partner with the Associate Director on staff meeting agendas and/or planning of staff development activities.

• Assists with daily communications by informing team of any current events or pertinent details related to sponsored research management (ORA updates, OMB updates, NIH updates, submission form updates etc).

• Meets weekly with each direct report and attend faculty finance meetings when available and/or required. Fill in as needed on daily operations of pre-award management in any division/department due to turn-over, vacations, sick time etc.

Additional knowledge, skills, and abilities

• Knowledge of cost accounting methods and practices required.

• Knowledge of JHU systems for budgets, purchasing and accounting preferred.

• Ability to make independent judgments and to act on decisions on a daily basis.

• Proven ability to provide leadership, management and training to the sponsored research teams.

• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.

• Strong communication skills are required as well as tact and discretion.

• Ability to maintain strict confidentiality.

• Highly efficient computer skills required (e.g. Word, Excel, PowerPoint, Outlook).

Minimum Qualifications

• Bachelor's Degree.

• Five years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Two of those years must include working in a lead or supervisory capacity with extensive supervisory responsibilities or high level, direct involvement in JHU grants and contracts leadership development training projects, serving as a recognized subject matter expert.

• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Has a strong background and/or experience in submitting grants to various sponsoring agencies including the NIH, DOD, NSF, HRSA, TEDCO, CDC and private foundations/organizations such as the American Heart Association.

• Has knowledge and/or prior experience in submitting complex, NIH multi-year grants such (T32’s, U01’s, UG3’s and P50 grants), contracts, incoming and outgoing sub-awards/subcontracts and fellowship/scholar awards. Types of contracts include clinical trial agreements, confidentiality agreements, date use agreements material transfer agreements, research agreements and collaboration agreements. RMS is responsible for grant amendments, supplements and no-cost extensions during each grant’s life cycle.

• Thorough knowledge and understanding of The Johns Hopkins University accounting system (SAP and Analysis) and related fiscal offices.

• Knowledge of JHU systems for budgets, purchasing and accounting.

Classified Title: Grants & Contracts Manager

Role/Level/Range: ATP/04/PE

Starting Salary Range: $73,300 - $128,300 Annually ($100,800 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: Mon-Fri, 8.30am-5.00pm

FLSA Status: Exempt

Location: Remote

Department name: SOM Admin Finance Research Services

Personnel area: School of Medicine

The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.

Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088EEOCKnowYourRights6.12ScreenRdr.pdf