Non Student Account Receivable Specialist (Part-time)

Posting Number: 0000989

Reports to: General Grant Accountant 

Department: Finance

Classification: Non-Exempt

Full or Part-time: Part Time

Job Summary:

This position is primarily responsible for cash handling of all non student related transactions. As part of a team, responsible for critical functions for fiscal year end close, preparations for the annual financial audit, monthly reconciliations and related analysis, and monthly board report (financial statement package.) Under the supervision of Accountant, General/Grant or Director, Finance, this position performs accounting functions with a high degree of accuracy, accountability, autonomy, organization, and confidentiality. 

Essential Functions:

1. Non-Student Accounts Receivable Management -- Assist in maintaining and tracking non-student accounts receivable, including receipts from property taxes, rent, auxiliary operations, State of Michigan appropriations, restricted funding such as grants, and other institutional sources, ensuring timely invoicing, collections, and accurate record-keeping.
2. Daily Cash Receipts Posting -- Accurately post daily cash receipts, ensuring all payments are recorded in the financial system in a timely manner.
3. Bank Deposit Preparation & Check Scanning -- Prepare and verify bank deposits for all received payments, ensuring proper documentation and reconciliation before submission. Additionally, scan checks for electronic deposit to expedite processing and reduce manual handling.
4. Cash Drawer & Credit Card Balancing -- Reconcile the cash drawer and credit card transactions daily, identifying and resolving any discrepancies.
5. Property Tax & Grant Cash Reconciliation -- Assist in reconciling cash received from property tax assessments and grant funding, including federal financial aid, ensuring proper classification and reporting.
6. Customer Account Assistance -- Respond to inquiries from departments and external parties regarding invoices, payments, and account balances in a professional and timely manner.
7. Internal Controls & Compliance -- Follow established internal controls to ensure accuracy, security, and compliance with institutional policies and financial regulations.
8. Financial Reporting Support -- Assist in generating financial reports related to non-student accounts receivable, cash receipts, and reconciliations as needed.
9. Petty Cash Fund Assistance -- Assist in the management of petty cash funds distributed to College departments, ensuring accurate tracking, replenishment, and reconciliation in accordance with institutional policies.
10. Process Improvement & Efficiency -- Identify opportunities to improve the accuracy and efficiency of non-student accounts receivable processes, cash handling, and reconciliations.
11. To provide the best service to our external and internal customers, all positions at Lake Michigan College require regular and predictable on-site attendance as an essential job functions. Under certain circumstances, the College may consider alternative work arrangements and will do so in compliance with and according to the parameters outlined in the College's Flexible Scheduling and Remote Work Options policy. 

Other Duties:

1. Other duties as assigned. 

Accountabilities:

Job Specifications:

High school diploma or equivalent required; Associate's degree preferred. College courses in accounting preferred. Two or more years of general office experience required. Knowledge of standard office machines and cash handling required. Proficiency with Microsoft Excel and Word required. Ability to organize, analyze, prioritize, and communicate well are necessary. 

Grade:

Salary Range: $16.42-$20.60

Special Instructions to Applicants:

Information on our standard hiring process: Lake Michigan Col