Description

We are offering a permanent employment opportunity for an Administrative Assistant in Binghamton, New York. This role involves a variety of responsibilities within our team, including general clerical duties, accounts payable tasks, data entry, and fleet management.

Responsibilities:

• Responsible for the accurate and efficient processing of incoming phone calls.

• Greet customers professionally and courteously.

• Manage the reception and organization of deliveries, ensuring cleanliness within the office.

• Carry out general clerical tasks as part of the daily work routine.

• Assist with accounts payable duties, ensuring all payments are processed accurately and on time.

• Conduct data entry tasks, maintaining high levels of accuracy and efficiency.

• Assist in the preparation and acquisition of bid documents and quotes.

• Conduct regular inventory checks and report findings to the controller.

• Review and report on weekly purchases, ensuring all records are up-to-date and accurate.

• Manage fleet operations, ensuring all vehicles are in good working condition and available as needed.

Requirements • Proven experience in an administrative role, demonstrating the ability to effectively manage various tasks simultaneously.

• Proficiency in Accounts Payable (AP) processes, with the ability to manage financial records and ensure accuracy.

• Demonstrated experience in managing timelines effectively, ensuring all tasks and projects are completed within the stipulated deadlines.

• Excellent organizational skills and attention to detail, ensuring efficient office operations.

• Exceptional communication skills, both verbal and written, to facilitate effective liaising with different departments.

• Proficiency in using office software including word processing, spreadsheets and presentation software.

• Ability to work independently, showing initiative and problem-solving skills.

• Demonstrated ability to handle confidential information discreetly.

• Strong time management skills with the ability to prioritize tasks effectively.

• High school diploma or equivalent; further education in Office Administration will be a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .