Description

SUMMARY OF RESPONSIBILITIES (which include but are not limited to):

Executive & Administrative Support:

• Provide direct administrative support to the CEO, including managing schedules, emails, and correspondence

• Organize and maintain Tatte’s master calendar, prioritizing meetings and ensuring time is allocated effectively

• Prepare reports, presentations, and documents as needed for executive meetings

• Act as the primary liaison between the CEO and internal/external stakeholders

• Assist the Leadership Team with meeting coordination, agenda preparation, and follow-ups

• Coordinate travel arrangements, accommodation, and itineraries for the CEO and leadership team members

• Support leadership team projects and initiatives as needed

Office Management:

• Oversee the daily operations of the support team office, ensuring an organized and productive workspace

• Manage office supplies, vendor relationships, and facilities-related requests

• Plan and coordinate office events, team meetings, and celebrations

• Manage general administrative tasks, coordinate communication, and provide office support to the activities and programs within the building

Meeting & Event Coordination

• Schedule and coordinate meetings, offsites, and team functions

• Manage follow-ups from key meetings and track action items to ensure follow-through

• Support company-wide events and initiatives as needed

Other Duties as Assigned

REQUIRED SKILLS & QUALIFICATIONS

• 3-5+ years of experience in an executive administrative assistant or office management role

• Exceptional organizational skills with the ability to prioritize and multitask effectively

• Excellent written and verbal communication skills

• Passion for hospitality and alignment with Tatte Bakery’s mission and values

• Strong attention to detail

• Ability to maintain the highest level of confidentiality

• True collaborator with a “take charge” approach to complex projects

• Have a natural ability to connect and cultivate productive partnerships with a broad network of contacts in key positions

• Proven creative problem solver, skilled at maximizing relationships and resources, balancing priorities, and influencing positive outcomes for Tatte

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

• Ability to leverage AI to gain efficiencies with communication, meetings and schedules

• Able to regularly commute to/from the support team office in Boston

• Experience working in a fast-paced, high-growth company is a plus

WORKING CONDITIONS/ESSENTIAL FUNCTIONS

• Must be able to sit and/or stand for at least 8 hours per day

• Ability to read and speak English proficiently

• Ability to lift up to 25 lbs.

  Tatte Bakery & Cafe is an E-Verify Employer