Job Title: Executive Assistant

Job Description

We are seeking an experienced and highly skilled Executive Assistant to support the CEO of a small family-owned manufacturing company. This is a new role within the company, offering a unique opportunity to work closely with the CEO and contribute to the company's success.

Responsibilities

• Manage the Presidents calendar, schedule appointments, and coordinate meetings.

• Maintain and update itineraries for internal meetings.

• Screen and prioritize incoming emails, calls, and correspondence.

• Prepare and edit documents, reports, and presentations as needed.

• Prepare or assist with meeting agendas, attend meetings, and record minutes.

• Ensure the President is well-prepared for all meetings with necessary notes, materials, and information.

• Follow up on action items resulting from meetings.

• Act as a liaison between the President and internal team members, as well as selected external vendors and clients.

• Coordinate and organize special projects as directed by the President.

• Prepare correspondence to internal team members and outside clients/vendors as needed and directed.

• Keep the President organized by proactively managing tasks and priorities.

Essential Skills

• Bachelor's degree in Business Administration or related field.

• 5+ years of executive admin/C-suite experience.

• Strong communication skills.

• Proficiency in Microsoft Office and Excel.

Additional Skills & Qualifications

• Experience with Microsoft Excel functions such as Pivot Tables, V Look Ups, and Filtering.

• Proficiency in Outlook and calendaring.

• Experience providing executive-level support.

Work Environment

The company is a small family-owned business located in Brooklyn. The Executive Assistant will work on the 2nd floor with the administration team, which includes departments such as AP, accounting, customer service, finance, and sales. The work schedule is Monday to Friday, 9am to 5pm, with a hybrid arrangement requiring 2-3 days per week in the office. The position offers competitive pay, long-term stability, and the opportunity to support and work directly with the CEO.

Pay and Benefits

The pay range for this position is $35.00 - $45.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Brooklyn,NY.

Application Deadline

This position will be accepting applications until Dec 31, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.