Title:Grants Coordinator Extended Learning Temporary RB # 23-453

ID:9072

Department:Other

Location:City Hall

Division:Civil Service

Type:Support Staff

Description

BUFFALO BOARD OF EDUCATION DEPARTMENT OF HUMAN RESOURCES ROOM 720 CITY HALL BUFFALO, NEW YORK 14202

RECRUITMENT BULLETIN #23-453 July 3, 2023

BUFFALO BOARD OF EDUCATION VACANCY Civil Service Residency Requirements will apply

(The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans. The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American)

POSITION: Grants Coordinator - Temporary SALARY: $55,428 - $66,268 LOCATIONS: Office of Extended Learning, 506 City Hall Buffalo, NY 14204 APPLICATION: Applications successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email, we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email. Distinguishing Features of the Class The Grants Coordinator is responsible for providing grant-related technical support and assistance to the staff of the School District’s Office of Federal and State Programs. The incumbent researches funding opportunities, coordinates on-line grant submissions, develops and coordinates summer Extended Learning Opportunity Program payroll process; creates and edits departmental documents and correspondence related to grants. S/he trains personnel assigned to the Office of Federal and State Programs, in the functions of on-line grant transmissions and reporting as well as the Extended Learning Opportunity Program payroll functions. No supervisory duties are exercised. Typical Work Activities

• Researches grant funding opportunities through local, State, Federal government agencies and Foundations;

• Coordinates on-line submissions of grants and related reports using local, State, Federal and Foundation electronic application programs;

• Coordinates the work of clerical staff in the use of on-line grant application programs;

• trains staff in the use of grant application programs;

• Provides technical assistance to Administrators/Managers in the Office of Federal and State Programs regarding the completion of forms, formats and grant report submissions;

• Assists Administrators/Managers in the Office of Federal and State Programs with collecting and compiling budget information to prepare annual and final grant reports;

• Collects, compiles and presents statistical and other information related to grant activities;

• Maintains reporting requirements and close-out documents for grant applications;

• Renews and/or updates the School District’s federal Central Contractor Registration and other federal and state information databases, as required;

• Reviews reports and other office materials and correspondence before distribution;

• recommends revisions, etc.;

• Prepares drafts for informational brochures i.e. Extended Learning Opportunity Program brochures, Grant Development and Management Handbook, etc.;

• Coordinates summer Extended Learning Opportunity Program payroll process in conjunction with other District departments including Payroll Division;

• develops payroll procedures for the summer Extended Learning Opportunity Program;

• trains summer School Clerks and temporary Clerks assigned to the Office of Federal and State Programs for Extended Learning Opportunity Program for payroll and other duties;

• participating member of the Extended Learning Opportunity Program payroll subcommittee;

• Performs related duties as required.

  Full Performance Knowledge, Skills, Abilities and Personal Characteristics

• Thorough knowledge of the principles and practices involved in the application and coordinating of grant funding;

• Good knowledge of computer technology in the use of application programs related to grant application submission;

• Good knowledge of research methods and techniques, both manually and in the use of electronic technology;

• Working knowledge of electronic payroll functions;

• Ability to collect, organize and interpret data in the preparation of reports and presentations;

• Ability to develop written material in various formats;

• Ability to train others in the use of computer application programs;

• Ability to effectively communicate both orally and in writing;

• Ability to multi-task, prioritize multiple projects and meet goals and deadlines;

• Ability to develop and maintain good working relationships with program administrators, managers and staff;

• Ability to learn new computer technology programs and to adapt them to the School District grant functions;

• Tact; confidentiality; integrity;

• Physical condition commensurate with the duties of the position.

  Minimum Qualifications

• Completion of 60 semester credit hours from an accredited college or university and two years of full-time qualifying experience*;

  OR

• Graduation from High School, GED or Equivalency Diploma and four years of full-time qualifying experience*;

  OR

• An equivalent combination of the foregoing as defined within the limits of A, B and C.

  *Qualifying experience is defined as full-time experience in the preparation of grants that includes: grant research; use of on-line grant application and reporting programs; preparation of written material; and training personnel in the use of grant application programs. Note: Verifiable part-time and/or volunteer experience will be pro-rated to meet full-time experience requirements. Proof of education must be presented at time of appointment FINAL FILING DATE: July 11, 2023 Tami Hollie McGee Chief of HUMAN RESOURCES

  The Buffalo Public School District does not discriminate on the basis of an individual's actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (the term "sexual orientation" means heterosexuality, homosexuality, bisexuality, or asexuality ), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District's non-discrimination policies should be directed to HRCompliance@buffaloschools.org or to: Tami Hollie McGee, Chief of Human Resources 719 City Hall Buffalo, NY 14202 (716) 816-3579