66693BRAuto req ID:66693BRJob Code:361061 Administrative Manager Department Office Location:USA - MA - Cambridge Business Title:Chief of StaffSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :061Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:

• Master’s degree required.

• A minimum of 10 years of administrative management experience in an executive environment required, with a minimum of five years of experience serving as a chief of staff, senior advisor, and/or special assistant to an executive.

Additional Qualifications and Skills:

• Extensive experience in the government and/or non-profit sectors required, and alignment of that experience with the mission of the Kennedy School.

• Proven commitment to advancing diversity, inclusion, and belonging goals and to maintaining the highest ethical and professional standards; professional integrity above reproach.

• Strong project management skills with experience preferably in higher education or government desired.

• Strong organizational skills, and the ability to manage multiple priorities in a complex environment. Ability to perform informed and proactive horizon scanning. Ability to anticipate needs before they arise.

• Exemplary analytical, verbal and written communication skills along with a high level of diplomacy, discretion, and problem-solving ability.

• Proven success in developing collaborative and sustainable relationships, and a successful track record of providing successful advice and counsel to senior leaders.

• Strong leadership, influencing, and negotiation skills.

• An ability to be highly self-motivated and to work productively with minimal oversight is essential.

• Experience working with large organization change management initiatives strongly preferred.

Additional Information:

• The CoS will typically work on-site a minimum of three days a week on campus, or as the work requires in any given week.

• Will require occasional presence at special events on evenings and weekends.

  Learn more about our work culture (https://www.hks.harvard.edu/more/about/leadership-administration/human-resources) and see yourself at Harvard Kennedy School.

We regret that the Harvard Kennedy School does not provide visa sponsorship.

Harvard University requires pre-employment reference and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Salary Range : $151,200 - $273,600

Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Department:Dean's OfficePre-Employment Screening:Education, IdentityJob Function:General Administration Position Description:

The CoS maintains close contact with members of the senior leadership, faculty, and administrative teams, operates at a strategic, operational, and tactical level to advance the Dean’s priorities and initiatives through:

• Strategic Planning and Project Management: Develops and leads strategic plans to meet the goals and objectives of assigned projects and provides input to the Dean on near-term and strategic issues. Partners with project teams and stakeholders, manages risks and issues, and communicates and monitors progress to ensure that projects stay on track.

• Tracking Progress: Maintains and monitors a reporting system to track progress and ensure momentum on major goals, including compiling data as appropriate. Keeps the Dean apprised of major issues, anticipates problems, and identifies approaches to resolve issues.

• Developing Communications: Partners with colleagues as appropriate in the Office of Communications & Public Affairs, the Dean’s Office, and with other senior leaders across the school to plan and draft communication efforts coming from the Dean. Provides support to the Dean to produce presentations and reports for University and external audiences (e.g., events involving alumni, government, philanthropy, industry partners, conversations with peer institutions, etc.). Ensures timely preparation of materials for the Dean's upcoming meetings and events by providing background research, preparing talking points, speeches, and presentations, and writing memos and other materials.

• Relationship Management: Works closely with senior leaders at HKS and other University offices, including those of the President, Provost, and other Harvard school deans, to advocate for and collaborate on Kennedy School and University priorities.

• Administrative Management and Operations: Oversees the administrative operations of the Dean’s office, including budget development, workflow, scheduling and preparation of briefing materials; communication and correspondence; scheduling and agendas; and convening meetings. The CoS will create the necessary organization, workflow, and responsibilities for maximum efficiency and effectiveness in the Dean's office. Manages time-sensitive requests and urgent situations while balancing daily and long-term projects.

• Supervising Team: Supervises and drives the work of a team in the Dean's office, including setting goals and ensuring continued growth and development. Provides feedback, and delivers thoughtful, constructive performance reviews.

• Representing the Dean: As needed, represents the Dean in meetings, calls, or related initiatives and briefs the Dean and Leadership on important takeaways and developments.

School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

The Chief of Staff (CoS) will support the Dean’s efforts to advance the research, teaching, and public engagement missions of the Harvard Kennedy School (HKS). This position serves to strengthen the existing and highly valued partnership between the Dean and the School’s senior administrative and faculty leadership.

The CoS will oversee a team in the Dean's office and advance the agenda of the Dean and the School. The CoS will assist the Dean with the identification and implementation of priorities and strategic initiatives, establish workflows and timelines, and monitor progress in advancing these priorities. The CoS will anticipate risks and provide recommendations and contingencies for the Dean's consideration. The CoS will approach the work with a cross-functional (e.g., centers, departments, schools, and central administration) mindset and will assume lead responsibility for cross-organizational projects and programs, working with faculty and other professional staff, as directed. The CoS will lead the development and management of special projects, aligning resources, benchmarking, and tracking progress. The CoS will work across departments both within the Kennedy School and across Harvard to ensure inclusive and collaborative approaches to advancing the Dean’s priorities. The CoS will also serve on the School’s Local Emergency Management Team (LEMT).

Further, the CoS serves as a key partner to the Dean in conceptualizing, framing, and problem-solving on both near-term and strategic issues. The CoS represents the Dean's voice in meetings as required.

The successful candidate will possess:

• Extensive experience in the government and/or non-profit sectors, and alignment of that experience with the HKS mission.

• Proven commitment to advancing diversity, inclusion, and belonging goals and to maintaining the highest ethical and professional standards; professional integrity above reproach.

• Exemplary analytical, verbal and written communication skills along with a high level of diplomacy, discretion, and problem-solving ability.

• Strong leadership, influencing, and negotiation skills.

Commitment to Equity, Diversity, Inclusion, and Belonging: Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism (https://www.hks.harvard.edu/more/about/diversity-equity-and-antiracism) . Benefits: We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-ES2Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About Us:

Harvard Kennedy School’s (HKS) mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match.

Our faculty, students, staff, about 23,000 degree program alumni, and more than 66,000 executive education participants tackle a diverse range of public challenges in the United States and around the world.

Our teaching, research, and engagement with practitioners focus on these priorities:

• Protecting international security and freedom

• Strengthening democracy

• Advancing social justice and human rights

• Increasing economic well-being

• Enhancing sustainability

• Improving public leadership and management

  Explore and learn more about Harvard Kennedy School: https://www.hks.harvard.edu/ Annual Salary Range:$151,200 - $273,600