Dorchester County Public Schoolsis currently accepting applications for anAdministrative Secretary.This position requires a highly skilled and dedicated individual who deals with many confidential matters and provides direct, daily support to the Office of Student Services. This position also supplies resources to the Office of the Superintendent of Schools, as needed. This is an eight (8) hours a day, twelve (12) months a year, full-time benefited position.

DUTIES:

• Coordinates the daily activities of the office by maintaining calendars, scheduling appointments, conferences, and trainings.
• Communicates in a positive manner and answers inquiries with tact and gives appropriate assistance as needed.
• Prepares agendas and assembles materials for meetings and trainings and specifically provides administrative support.
• Attends meetings and prepares minutes for distribution to appropriate stakeholders.
• Maintains a well-organized hard copy and electronic filing system.
• Creates and maintains electronic databases.
• Produces a variety of documents from rough draft copy, verbal instructions, dictation, and brief notes.
• Contributes to the DCPS Annual Report.
• Processes correspondence for office via telephone calls, emails, and all other mail.
• Processes data collected through scanning, copying, and uploading information.
• Organizes pertinent data and puts into usable form.
• Maintains budget accounts and assists with the development of the offices budget.
• Prepares purchase orders and maintains records for office purchases.
• Obtains approval and processes building use of facilities form.
• Performs other duties as assigned.

QUALIFICATIONS:

• Demonstrates proficiency in computer and word processing skills, especially Microsoft Office Suite applications (Word, Publisher, Excel, Outlook Calendar, and PowerPoint),
• Proficiency in proofreading and editing confidential documents is a must.
• Proficiency in general accounting procedures.
• Familiarity and ability to utilize PowerSchool student information system, SunGard administrative data system, and Performance Matters software is preferred.
• Knowledge of common practices, organization, and policies and procedures of the Dorchester County Public Schools is preferred.
• Working knowledge of modern office procedures and equipment, various software programs, the principles of office management, and of standard record maintenance procedures.
• Ability to make decisions in accordance with precedents, rules, and regulations.
• Ability to apply Board policy to daily work decisions, exercise good judgment, courtesy, and tact in dealing with people on the telephone and in person.
• Ability to explain policies, rules, regulations, and procedures to others.
• Familiarity with digital documentation and signature.
• Must be able to work independently on routine, complex and confidential tasks.
• High school diploma or G.E.D. certificate; Associates or Bachelors Degree in related area preferred.
• Three (3) years of successful secretarial experience with increasing responsibilities.