Pappageorge Haymes Partners (https://www.pappageorgehaymes.com/) (PH) is seeking a proactive and versatile Director of Marketing and Business Development to oversee vital administrative functions. This role encompasses managing RFP/Qs, proposal development, contract negotiations, and the issuance of project documents. Additionally, work closely with the Managing Partners to generate various types of project-related and legal correspondence, coordinate schedules and meetings, produce reports, and take on assigned projects. This position not only offers the flexibility of a hybrid schedule (work remotely and in-office) but also provides an opportunity for professional growth and career advancement within our firm.

Primary Responsibilities:

• Proposals: Manage, craft, organize, and track proposal documents with precision

• Contracts: Managing, preparing and reviewing AIA Owner/Architect Agreements, Architect/Consultant agreements, and other legal documents

• Submittals: Help guide the preparation of responses to Requests for Proposal/Qualifications.

• Insurance Certificates: Request, distribute, and manage certificates for projects

• Client and Consultant Engagement: Actively engage with clients and consultants, proactively following up to secure signed agreements and proposals

• Internal Collaboration: Coordination with the Marketing and Accounting staff, related to project organization

• Document Management: Maintain a well-structured electronic filing system

• Marketing Committee: Participate in the Marketing Committee, contributing to the development and implementation of marketing strategies and promotional materials 

• Attention to Detail: Exhibit exceptional verbal and written legal communication skills, with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity

Qualifications:

• Education Background: Associates degree or Certificate in Business, Business Law, Paralegal Studies

• Professional Experience: 8+ years of progressive contract documentation preparation, editing, and negotiation, within the architectural and/or engineering contexts 

• Proficiency in Microsoft Suite: Essential skills in Microsoft Suites, especially Excel and Word

• Versatility: Experience with AIA Contract documents, Mac-based applications (Pages, Numbers, Keynote), Google Apps (Sheets, Docs, etc) and Deltek Vision is highly beneficial

• Proactive Multitasker: Takes initiative, self-motivated, versatile and highly dependable

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