Company description

Spark Foundry is a global media agency that exists to bring HEAT – Higher Engagement, Affinity, and Transactions – to brands. By combining flawless media fundamentals with aggressive innovation, Spark inspires consumers to pay more attention, to care more about our clients’ brands, and to buy more products and services from them.

Balancing the nimble spirit of a startup with the powerhouse soul of Publicis Media, Spark Foundry delivers the best of both worlds to a client roster that spans some of the world’s best and most beloved brands and companies. We combine boutique-caliber insights and service with the buying clout and first-look access of a global leader, bringing the heat to challenger brands that want to act like giants, and to giant brands that want to act like challengers.

With a bottom-up culture that celebrates diversity and aims for all voices to be heard, Spark has become a magnet for the industry’s best talent, with one of the best retention rates in the industry. And by applying a whole-person approach to professional and personal development, Spark develops a workforce that is well prepared for today’s challenges, and also poised to create meaningful careers in the years to come.

Because we know that heat arises the intersection of complementary forces, our professionals come from myriad disciplines and backgrounds: data, analytics, and insights, content and creative production, communications and strategy, finance and marketing, and sociology, psychology, and other liberal arts disciplines.

Overview

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to our executive leadership team. The ideal candidate will have 4-6 years of experience in a similar role, demonstrating a strong ability to manage multiple priorities, anticipate needs, and ensure the smooth operation of the executive office. This position requires a high level of discretion, professionalism, and attention to detail.

Responsibilities

• Calendar Management: Efficiently schedule and coordinate meetings, client dinners, appointments, and travel arrangements while anticipating potential conflicts and proactively resolving them.

• Communication Management: Act as a liaison between executive leadership and internal/external stakeholders, managing correspondence, screening calls, greeting guests and prioritizing communication.

• Documentation: Prepare, edit, and proofread documents, presentations, and reports. Ensure accurate and timely distribution of critical information.

• Project Coordination: Assist in the planning and execution of special projects as assigned, including researching, compiling data, and preparing reports for analysis.

• Meeting Support: Organize and coordinate logistics for meetings such as reserving conference rooms, equipment set up, placing catering orders, preparing agendas, and taking minutes as necessary.

• Travel Arrangements: Organize travel itineraries, and accommodations, and coordinate related logistics for domestic and international trips.

• Expense Management: Track and reconcile executive expenses, ensuring adherence to company policies and timely submission for reimbursement.

• Confidentiality & Discretion: Handle sensitive information with absolute confidentiality and exercise discretion in all professional interactions.

• Willingness to engage in and coordinate cultural activities of the agency in partnership with management and executive teams.

• Manage and facilitate monthly company-wide town hall meetings including coordination with other offices to execute company-wide AV setup, track monthly town hall owners, aggregate content, and facilitate Q&A.

• Approve travel, time off, and expenses for the Executive leadership direct reports.

• Be flexible and resourceful to manage changing project priorities and needs.

Qualifications

• 3-5 years of experience in Operations, Executive Assistant, or similar role supporting senior leaders.

• Excellent organizational and time-management skills with the ability to manage multiple priorities.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Concur, and familiarity with scheduling and project management tools.

• Ability to work independently with minimal supervision and as part of a collaborative team.

• Demonstrated ability to handle confidential information with the utmost discretion.

• Strong problem-solving skills and attention to detail.

• High degree of professionalism and dedication to customer service.

Additional information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off. If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com .

Compensation Range: $73,910- $106,260 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 04/04/2025.

All your information will be kept confidential according to EEO guidelines.

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