Description:

BID/JOB ANNOUNCEMENT

PARALEGALL II

Chicago Department of Law (DOL)

Litigation Division

Number of Positions: 2

These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with the AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) – (BARGAINING UNIT #01, 03, 04, 05) . Only employees currently in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS:

Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en

AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”.

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’).

3. Select your correct bargaining unit.

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under supervision, functions at the senior level, providing paraprofessional legal and administrative support to attorneys, and performs related duties as required.

ESSENTIAL DUTIES

• Assists attorneys in all litigation functions including those ranging from routine to complex in nature

• Indexes and organizes documents produced in discovery

• Prepares and files documents with federal and state courts

• Appears in state or federal court to file documents on behalf of the City of Chicago

• Collects and organizes information and legal documents to respond to subpoenas and requests for information

• Researches and analyzes statutes, judicial decisions, and legal codes for attorneys’ use

• Prepares and summarizes legal documents such as summonses, motions, and subpoenas

• Prepares privilege indexes

• Abstracts depositions, documents, and complex transcripts to summarize statements of deponents

• Prepares and arranges for training sessions conducted by attorneys

• Prepares and writes documents for discovery motions

• Prepares and maintains documents for motions, pleadings, and claims

• Interacts with various City departments, outside agencies, and information requesters to provide information and collect documents

• Inputs data and issues legal holds and other related documents for electronic data preservation.

• Indexes and files court documents and depositions for record keeping purposes.

• Monitors track and maintain paralegals and attorney’s caseloads to ensure effective case management.

• Enters data and cases into electronic database systems for case management purposes.

• Prepares exhibits and documents for use in court

• Begins the preservation process by using the Department of Law preservation database

• Follows up on preservations not responded to and reviews the items that were preserved and sent

• Organizes and reviews documents for privilege and personal information

• Prepares indices of withheld documents

• Manages and updates the preservation database

• Troubleshoots issues arising with subpoenas

• Uses and maintains the Preservation Database to manage legal holds on electronic records

• Performs light administrative duties (phone, database updates and mailings) daily

• Works extensively with Excel, Microsoft, Adobe and litigation databases.

• Attend litigation team meetings, client meetings, other case-related meetings, and mandatory departmental meetings, trainings and workshops.

• Create and send client and witness appearance notifications and schedule building visits.

• Prepares productions and upload records in litigation database.

• Responsible for remaining current on all division updates; including but not limited to guidance, procedures and documents.

• Ability to multi-task, possess effective time management skills and communicate effectively in teams.

• Troubleshoots issues arising with subpoenas and monitor incoming subpoenas.

• Participate in all stages of trial preparation.

Additional duties may be required for this position.

NOTE: RESUMES, CERTIFICATES, AND DRIVER’S LICENSE MUST BE SUBMITTED AT TIME OF APPLICATION WHERE APPLICABLE .

Location: 2 N. LaSalle, 5 th Floor

Chicago, IL 60602

Days: Monday-Friday

Hours: 9:00 a.m. to 5:00 p.m.

Salary: $64,668/Annually

Application Period: 6-28-24 to 7-12-24

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

Ø Graduation from an accredited college or university with a Bachelor's degree, and a paralegal certificate from a paralegal training program accredited by the American Bar Association, or an equivalent combination of education, training and experience.

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment and specific job duties . (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

NOTE: You must provide your transcripts or diploma at the time of processing.

NOTE: You must provide your valid U.S. driver's license at time of processing.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed bidders possessing the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement . The interviewed external candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to external candidates possessing the following :

• Previous experience as a litigation or transactional paralegal.

• Previous experience preparing standard court filings, such as: appearances, subpoenas, notices of filing, discovery responses, FOIAs, and preservation letters.

• Previous experience processing Freedom of Information Act (FOIA) requests.

• Previous experience reviewing and interpreting contracts.

• Proficiency with analyzing, indexing, duplicating, and organizing documents and data produced in discovery.

• Proficiency with software used to create exhibits, edit video and audio files, and maintain and share electronic files.

• Proficient in Microsoft Office, including Word, Excel, and Outlook.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

Department of Human Resources

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm C.S.T. on 7-12-24 .