Supervisory Program Analyst IV (For Current City of Detroit Employees Only)

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Supervisory Program Analyst IV (For Current City of Detroit Employees Only)

Salary

$93,710.00 - $122,906.00 Annually

Location

Coleman A Young Municipal Center, MI

Job Type

Promotional

Job Number

2024313111114PDDPA

Department

Planning Department

Opening Date

02/20/2025

Closing Date

3/1/2025 11:59 PM Eastern

Bargaining Unit

9000-Non Union Salary Regular Service General

• Description

• Benefits

• Questions

Description

The Director of Administration will serve as a key operational leader within the Planning & Development Department (PDD), overseeing administrative functions that ensure the smooth execution of contracts, budget management, hiring processes, and interdepartmental coordination. This role requires a strategic and detail-oriented professional who can navigate municipal government processes efficiently, troubleshoot administrative challenges, and serve as the primary liaison between PDD and other city departments, including Human Resources, Finance/Budget, DoIT and the Office of Contracts & Procurement.

The Director of Administration oversees one Program Analyst 1 position, who oversees the administrative support of PDD programs and operations in coordination with Building Services; Accounts Payable (purchase orders, travel, employee reimbursements, PCard and reconciliation); ODFS (supplies, purchase orders, invoicing); DoIT (specialized technology services and equipment) and outside vendors as needed (space reservations, catering, furniture moving). The position will report to the Chief of Staff of the Planning & Development Department.

Examples of Duties

Contract & Procurement Oversight

•Manage contract processing, from submission of contract deliverables, to preparing required support documents for contract amendments, fiduciary agreements, sole source suppliers; serving as liaison between departmental project managers, OCP buyers and PDD’s Legislative Director to ensure the processing timetable supports departmental needs; tracking approvals and ensuring compliance with procurement policies.

•Work closely with Procurement, Finance and Legal teams to streamline contract execution and resolve bottlenecks.

•Monitor contract performance and expenditures against budgets, ensuring vendors meet obligations.

Budget & Financial Management

•Assist in budget development, tracking, and reporting to ensure alignment with department goals.

•Navigate funding requests, purchases, reallocations, and financial approvals.

Human Resources & Hiring

•Oversee hiring and onboarding processes, working with HR to manage job postings, candidate screenings, and interview logistics.

•Track and troubleshoot hiring delays, ensuring alignment with city hiring guidelines.

•Assist in performance management, employee relations, and other HR matters affecting the department.

Administrative Operations & Process Improvement

•Identify inefficiencies in administrative workflows and implement process improvements.

•Develop internal guidelines, templates, and SOPs to support department operations.

•Provide high-level administrative support to department leadership, ensuring key initiatives move forward smoothly.

Liaison & Interdepartmental Coordination

•Serve as PDD’s primary administrative point of contact for HR, Budget, and Procurement.

•Advocate for department needs within city processes, ensuring timely responses and resolutions.

•Communicate updates on administrative policies, deadlines, and best practices to PDD leadership and staff.

Minimum Qualifications

Education

Bachelor’s degree from an accredited college or university with major course of work in urban and regional planning, business administration, public administration, public policy, economics, finance, accounting, urban studies, or a closely related field.

Experience

Must have a minimum of five (5) years total experience: Four (4) years of direct experience involving the systematic review, analysis, interpretation and evaluation of grants, housing development, or other financial and operational data or systems. One (1) year in a supervisory capacity over program management.

• Understanding of municipal government processes, HR policies, procurement, and budget management.

• Experience with contract administration, including navigating public procurement and compliance requirements.

• Demonstrated ability to problem-solve, streamline processes, and manage multiple administrative functions simultaneously.

• Strong interpersonal skills, with the ability to liaise effectively between multiple departments.

Equivalent combinations of education and experience may be substituted to meet the education and experience requirements of this position.

Supplemental Information

Evaluation Plan

• Interview: 70%

• Evaluation of Training, Experience & Personal Qualifications: 30%

• Total of Interview and Evaluation T.E.P: 100%

Additional points may be awarded for:

• Veteran Points: 0 – 15 points

• Detroit Residency Credit: 15 point

LRD: 02/18/2025

EMPLOYMENT BENEFITS

The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

HEALTH

• Medical - Eligible for hospital, surgical, and prescription drug benefits.

• Dental

• Vision

INSURANCE

• Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

• Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

PAID TIME OFF

• Sick Leave

• Vacation

• Holidays

OTHER LEAVE BENEFITS

The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,

RETIREMENT BENEFITS

City Employees Retirement System

As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

• Completion of thirty (30) years of service;

• At age sixty (60) if you have at least ten (10) years of service, or

• At age sixty-five (65) with eight (8) years of service.

• In the event of disability, other eligibility rules apply);

• An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;

• Employees are vested after ten (10) years of service, regardless of age.

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.

01

What is the highest level of education that you have obtained?

• High School Diploma or GED

• Associates Degree

• Bachelors Degree

• Masters Degree

• Doctorate/JD

  02

  How many years of direct experience involving the systematic review, analysis, interpretation and evaluation of grants, housing development, or other financial and operational data or systems do you possess?

• Less than two years

• Less than three years

• Less than four years

• At least four years

• More than four years

  03

  How many years of experience do you possess in a supervisory capacity over program management?

• Less than one year

• At least one year

• More than two years

• More than three years

  Required Question

Employer

City of Detroit

Address

Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226

Website

http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job

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