Payroll Specialist JobID: 331

• Position Type:

  Secretarial/Clerical/ Payroll

• Date Posted:

  2/21/2025

• Location:

  Administration Center

• Date Available:

  05/01/2025

Central DeWitt Community School District

Payroll Specialist Job Description

February 2025

Position: Payroll Specialist

Qualifications: High School Graduate, 2-year degree preferred, 3-5 years of payroll experience

Reports To: Chief Financial Officer

Support and Guidance Provided By: Chief Financial Officer and Superintendent

POSITION SUMMARY:

To perform all activities necessary to process all payrolls accurately and timely, provide employee benefit support and accounting support.

ESSENTIAL DUTIES & FUNCTIONS (but not limited to):

• Responsible for all the payroll processes and activities of the district, including monthly payrolls.

• Responsible for all payroll tax activities, including compliance with state and federal regulations and filing all payroll tax reports, bi-monthly, quarterly, and yearly on a timely basis. Responsible for all tax deposits without penalty.

• Processes and calculates all involuntary deductions, such as levies and garnishments; communicates with the agencies involved.

• Administers a variety of deductions and remits payment to the corresponding agencies.

• Maintains payroll and uploads the accumulation of sick days, vacation and personal days.

• Prepares various payroll reports for auditors.

• Provides backup for onboarding/off boarding of new, retiring and employees that have resigned.

• Completes forms of verification and wage earning reports from regulatory agencies.

• Prepares and issues all employee and extracurricular contracts/letters of assignment.

• Create and maintains all employee, substitute and coach records.

• Sets up and deactivates employee access in various applications.

• Helps with workers compensation and unemployment claims.

• Helps prepare the personnel report and recommendations for hiring for School Board meetings.

• Is responsible for ACA reporting and issuing 1095’s.

• Helps prepare and complete IPERS forms for employees and keeps employee information updated on the IPERS website.

• Works extensively in software systems to perform a variety of tasks including absence balance rollover, creating a master calendar, setting up vacancies and entering closed days.

• Processes receipts and deposits for the Administration Center.

• Performs such other duties as necessary.

MINIMUM QUALIFICATIONS:

Education: High School graduate, 2 year degree preferred

Other:

• Computer skills

• Well organized

• Independent decision making skills

• Ability to maintain confidentiality

• Ability to relate to people

• Works courteously and cooperatively with other staff members

• Effectively implements the goals and objectives of the District