Description

A reputable company in Encinitas, CA is looking for a highly organized and dynamic Administrative Assistant to help with day-to-day operations that keep the office running effectively. The ideal candidate excels in multitasking, thrives in a fast-paced environment, and can prioritize tasks without sacrificing attention to detail. This company offers a collaborative and supportive environment, making it a great fit for professionals who are looking to grow their administrative skill set while contributing to a vibrant team.

Responsibilities:

• Act as the first point of contact, managing correspondence, phone calls, and visitor inquiries.

• Schedule and coordinate meetings, appointments, and travel arrangements for executives and team members.

• Prepare reports, presentations, and documentation to support office operations and streamline workflows.

• Maintain and organize filing systems, both physical and electronic, ensuring sensitive information is handled with care.

• Assist with invoicing, expense tracking, and routine data entry tasks as needed.

  Requirements

• Associate degree or equivalent work experience in administrative roles.

• Minimum of 2+ years in a similar administrative support position.

• Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

• Outstanding communication and time management skills.

• Ability to work independently and adapt quickly to changing priorities.

  TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .