Position Summary

We are seeking a Senior Administrative Assistant with financial services exposure to join our team of dedicated professionals. This position is fully in-office out of Encino (CA) on a full-time basis. The Senior Administrative Assistant is responsible for a variety of administrative tasks to support the operations of their office and assigned partners, including calendaring, expenses and billing

Primary Responsibilities

• Manage day to day schedule and commitments of remote and/or in-office Executive(s)

• Provide support for pick-ups, drop-offs, and deliveries

• Maintain filing systems and other general office duties

• Screen calls; establish oneself as point of contact with employees as well as business network

• Keep calendar, schedule meetings, and make travel arrangements

• Assist with monthly client billing, timesheets, expense reports 

• Special projects and events as needed

• Assisting with tax correspondence

• Assist with coverage for Executive Assistants, Administrative Assistants and Receptionist, as needed

• Perform other administrative support functions and duties as assigned

Qualifications

• 2+ years of similar experience in a fully in-office capacity

• High School Diploma or GED equivalent is required

• Active notary Public highly desired

• Strong computer skills and proficiency in Microsoft Office, especially Excel, Word and Outlook

• Experience with DocuSign and Workday is a plus

• Excellent written and verbal communication skills

• Strong interpersonal skills to create and maintain a trusting relationship with staff and clients

• Self-starter with ability to organize own work and meet deadlines while managing and prioritizing multiple tasks 

About Gelfand, Rennert & Feldman

Founded in 1967, Gelfand, Rennert & Feldman ("GRF") is a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures, television, sports, literature, and other creative and performing arts. Our firm has offices in Los Angeles, New York City, Nashville, San Rafael, Wilmington, and London.

This is a non-exempt, overtime eligible position. The annualized base pay range for this role is expected to be between $60,028 - $70,408. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual bonus and a comprehensive benefits package. Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

Gelfand, Rennert & Feldman is an Equal Opportunity Employer.

For information on our Job Applicant Privacy Notice, please click here (https://www.grfllp.com/job-applicant-privacy-policy/) .

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