Are you an EA and Office Administrator looking to join one of the top companies in the Finance industry?

Are you looking to further your career and grow?

Do you have as an executive assistant, office administrator?

If you answered yes to those three questions, then apply today!

Acara Solutions seeks highly qualified candidates to work onsite with our client in Florham Park, NJ. Interested?

Here's what you'd do:

• The Executive Assistant and Office Administrator will provide high-level administrative support to the executive team while ensuring the smooth operation of the office.
• The Executive Assistant and Office Administrator provide high-level administrative support to executives, ensures efficient day-to-day office operations, and plays a key role in fostering a productive work environment.
• The ideal candidate is proactive, highly organized, and capable of handling a variety of tasks with discretion and efficiency.
• Manage calendars, appointments, and meetings for executives, ensuring optimal time management.
• Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.
• Draft, proofread, and manage confidential correspondence, presentations, and reports.
• Serve as a point of contact between executives and internal/external stakeholders.
• Prepare agendas and take detailed minutes during executive meetings.
• Handle personal tasks and assignments for executives when needed.
• Oversee and manage daily office operations, ensuring a smooth workflow.
• Maintain office supplies inventory by monitoring stock and placing orders as needed.
• Coordinate and manage vendor relationships, including maintenance and service providers.
• Organize and maintain filing systems (physical and digital) for easy access to company records.
• Handle incoming calls, emails, and mail, directing them to the appropriate teams.
• Assist in on boarding new employees and coordinating office orientations.
• Ensure the office environment is clean, organized, and welcoming.
• Plan and execute company events, team meetings, and celebrations.
• Arrange logistics for conferences, training sessions, and off-site meetings.
• Support executives and teams in project management, tracking timelines, and milestones.
• Conduct research and provide data analysis to support executive decision-making.

Here's what you'll get:

Pay: $110K - 120K / year

Hours: 40 hrs/week

Length: Direct Placement

Sounds like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Required Skills:

• High School Diploma or GED.
• Minimum 5 years of experience as an executive assistant, office administrator.
• Minimum 5 years of experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Minimum 5 years of experience with office management systems and procedures.

Preferred Skills:

• Bachelor's Degree in Business Administration or Management.
• Exceptional organizational skills.
• Attention to detail.
• The ability to manage a wide range of responsibilities, including calendar management, meeting coordination, office operations, and team support.
• Excellent organizational and multitasking abilities.
• Good written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive problem-solving and ability to work independently.
• Positive attitude and good interpersonal skills.
• Attention to detail and ability to prioritize tasks effectively.
• Ability to adapt to changing priorities in a fast-paced environment.
• Good work ethic and a commitment to excellence.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be needed to verify identity and eligibility to work in the United States and to complete the necessary employment eligibility verification form upon hire.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.