Administrative Assistant

Salary

$45,115.20 - $63,169.60 Annually

Location

Flower Mound TX 75028, TX

Job Type

Full Time Regular

Job Number

2025-17

Department

Legislative Services

Division

Town Secretary

Opening Date

02/17/2025

• Description{tabindex="0"}
• Benefits{tabindex="-1"}
• Questions{tabindex="-1"}

Description

Under direct supervision, provides technical and administrative support to the Town Secretary and staff.

Examples of Duties

• General office duties include typing; serving as receptionist, which includes screening telephone calls, answering questions, and taking messages; maintaining divisional databases, calendars, supplies, makes room reservations, operating various office equipment to include computers, telephone, electronic letter opener, photocopier, etc.; draft letters, memos, proclamations, certificates, reports, statements, and statistical data.

```{=html}

``` - Provides administrative support duties to include: typing, data entry, proofreading, physical and digital filing, collating materials, mass mailings, performing mathematical calculations with proficiency, inputting data using various computer programs, including MS Access databases and Excel spreadsheets, and other tasks as assigned. - Maintains departments office records in accordance with the Records Management System. - Manages an efficient document center (mailroom) to include maintaining paper inventory, ordering supplies, having postage stock available, and produce monthly allocation reports. Abides by the Town's Cash Handling Policy and Procedures. - Process incoming/outgoing mail for all departments and divisions in the document center (mailroom); sorting and distributing Legislative Services mail and other materials. - Performs notary services in accordance with department policies. - Assists department staff, mayor, and town council, by coordinating travel arrangements, meal planning, creating general correspondence, website management, meeting preparations, event planning, and maintaining the town council calendar; gathers, summarizes, and compiles data for reports, forms. - Prepares and/or assists in preparing the divisional budget; including accounts payable/receivable functions such as routinely processing invoices; preparing credit card statements, processing travel vouchers, creating and processing purchase orders and requisitions; Manager Communications, and regular reporting. - Assists the Records Management Coordinator with retrieving, scanning, and indexing records in the Town's Records Center and assist with document management; including recording documents with Denton or Tarrant County as required. - Assist the Town Secretary in various projects, conducting research, including preparing for municipal elections, and responding to questions from the public regarding voter information. - Prepares and reviews classified and confidential documents involving certain critical and sensitive situations. - Inform supervisor of all work activities and seek supervisory intervention when needed. - Adhere to personnel, safety, and department policies and procedures. - Performs other duties as assigned.

Minimum Qu lifications

BASIC QUALIFICATIONS:

• Must have a High School Diploma or General Equivalency Diploma (GED)
• Must have a valid Texas Driver's License and driving record must be in compliance with Town policy

WORK EXPERIENCE:

• Must have a minimum two years of administrative work experience

Desired Qualifications

KNOWLEDGE / SKILLS / ABILITIES:

Ad