Assistant Director of HCM Systems

Posting Number: JR106378 Location: Colorado

Engineering a world of possibilities The Colorado School of Mines is a public R1 research university focused on applied science and engineering, producing the talent, knowledge and solutions to service industry and benefit society. Mines has a strong reputation and celebrates high rankings due to its STEM-focused education and research results.

The Office of Finance, Administration and Operations (FA&O) provides critical support to the mission and forward-thinking strategic initiatives while managing $325 million in operating activity, stewarding $1 billion in assets and supporting 1400 faculty and staff. The Business Systems and Functional Support (BSFS) team is within FA&O and provides oversight and support for financial and administration systems for all of FA&O and campus. (Finance, Accounting, Budget, Payroll, Research and Human Resources). This position reports to the Director of Business Systems and Functional Support (BSFS) and manages a team of two Workday System Administrators direct reports. The BSFS department reports to the Deputy Chief The Assistant Director of Human Capital Management (HCM) Systems must be able to drive the university's strategic goals, advance systems performance and provide seamless solutions for Mines faculty, staff and students. They must be able to affect change across a complex organization and maintain high customer service levels while meeting project deadlines.

The Assistant Director of HCM Systems will oversee both the strategic development and day-to-day work of Mines Workday modules including Core HCM, Recruitment, Onboarding, Compensation, Benefits and Employment Services and associated processes within Workday. The position requires an experienced human resources professional who can understand complex business requirements and envision new and improved business processes and system solutions to streamline operations and create efficiencies. The position will develop relationships and collaborate with stakeholders across all functional areas (e.g., HR, Payroll, Finance, IT, and Academic Affairs, ) to maintain and develop processes to support best in class operations and excellen

Mines utilizes two enterprise resources systems: Workday (finance and HR) and Ellucian (student). In addition, this BSFS provides support and administration for a contracting and research system, the budget planning model Adaptive, and several other ancillary systems. The incumbent must communicate technical information effectively across multiple formats for non-technical audiences. This is a professional position that requires exceptional analytical and communication skills.

PLEASE NOTE: Visa sponsorship is not available for this position and will not be available in the future.

Colorado residency required at time of start: This position may be eligible for hybrid work (from Colorado) and requires an on-campus presence two days or more each week. This position also requires some work hours outside the normal workday to address potential system issues and lock-out periods. The Colorado School of Mines provides dedicated professional development and training. Onboarding for this position includes training on policies and procedures, and technical training opportunities for systems and technology required for this role.

Workday HCM Administration (55%)Provide strategic leadership and oversight to technology solutions that drive efficiency and effectiveness for financial and administrative processes within Workday (Core HCM, recruitment, onboarding, benefits and employment services). This position will manage the system administration and administrative functions. Examples include but are not limited to: Configure Workday to support stakeholder strategic initiatives. Assist stakeholders in making changes to Core HCM, Recruiting, On-boarding, Benefits and Em loyment Services business processes.

Ensure in-depth documentation for change management. Provide project management of strategic goals scheduling meetings, creating and updating project plans

Facilitate weekly prioritization meetings and manage backlog and ongoing requests.

Workday business processes are current and align with regulatory requirements which includes delegated access to perform appropriate HR activities

Continuously increases knowledge in Human Resources technology by serving as an expert on functional capabilities, staying informed on product capabilities and trends, and interacting with the Workday

Provide rigorous testing protocols and innovative programming solutions, by continuously enhancing system functionality, streamlining processes, and minimizing errors. Manage work across development, sandbox and production tenan

Monitor the day-to-day campus requests for HCM requesting access to features in Workday.

Manage the ticket queue and ensure resources are allocated to mitigate backlogs.

Perform role and user security administration for HR across campus, with heightened awareness of role-based security and confidentiality.

Provide support to all HR teams related to updating business processes and moving organizational structures.