Administrative Coordinator 4(Office Manager)

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Administrative Coordinator 4(Office Manager)

Salary

$2,602.00 - $4,682.00 Monthly

Location

Houma, LA

Job Type

Classified

Job Number

OPH/SP/196089

Department

LDH-Office of Public Health

Opening Date

06/12/2024

Closing Date

6/26/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

The Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner.

LDH serves as a model employer for individuals with disabilities.

About this position:

This position is located within the Louisiana Department of Health / Office of Public Health / Region 3-BRCO / Terrebonne Parish

Announcement Number: OPH/SP/196089

Cost Center: 3262109003

Position Number: 132349

This vacancy is being announced as a Classified position and will be filled as a Probationary appointment.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.

Managing Conflict:The ability to recognize and navigate disagreements in a rational, unbiased, and productive way.

Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

NOTE REGARDING THE ADVERTISED PAY:

The actual starting salary depends on the education and experience of the selected applicant.

Please click on the below links to learn more about each job level:

State Civil Service Job Information Finder (https://apps01.civilservice.louisiana.gov/onestopjobinfo/JobView2.aspx)

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Shambrielle Pooler

Shambrielle.Pooler@la.gov

LDH/HUMAN RESOURCES

BATON ROUGE, LA 70821

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-42

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Three years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.

Level of Work:

Advanced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.

Examples of Work

This position serves as the Clerical Supervisor at the Terrebonne Parish Health Unit and oversees clerical operations to ensure efficient service delivery while maintaining strict confidentiality and accuracy in various administrative tasks. The unit provides vital records, nursing, and environmental health services.

Key Responsibilities:

Conduct outreach and support community events.

Provide citizens with information and resources about the health unit's services.

Organize, review and evaluate work assignments; rotate staff to ensure smooth clinic operations.

Provide clerical support as needed.

Submit various invoices to the parish for processing and payment.

Review and manage employees’ time and attendance for accuracy and enter data into the SAP program.

Maintain payroll files and conduct audits as directed.

Serve as Deputy Registrar of Vital Records, issuing certified copies of death certificates to funeral homes and ensuring the security of pre-numbered bank notes.

Maintain the supply and property inventory for the health unit, including purchasing equipment and supplies through LaGov and Louisiana LaCarte Procurement Card, and managing surplus property according to LDH/OPH guidelines.

Complete maintenance or rental contracts for the parish health unit.

Participate in annual budget preparation by compiling data and justifications for new or replacement equipment.

Report for duty during emergencies as required by the LDH Emergency Preparedness Policy.

Qualifications:

Strong interpersonal skills.

Ability to work in a fast-paced, multi-functional, and complex environment.

Proficiency in Microsoft Word, Excel, and Outlook.

Successful candidates will demonstrate the ability to effectively coordinate and perform administrative and clerical functions, ensuring the smooth operation of our clinics and maintaining accurate records and inventory.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

• 1= I have no experience and/or am uncomfortable accepting direction

• 2= I have limited experience or require assistance to accept direction

• 3= I can accept direction

• 4= I can accept directions and help others improve their ability to accept direction

  02

  ADi: Explain your rating by providing specific and relevant examples in the box below.

  03

  AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.

• 1= I have no experience and/or am uncomfortable adapting to change

• 2= I have limited experience or require assistance to adapt to change

• 3= I can adapt to change

• 4= I can adapt to change and help others improve their ability to adapt to change

  04

  AC: Explain your rating by providing specific and relevant examples in the box below.

  05

  CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

  06

  CE: Explain your rating by providing specific and relevant examples in the box below.

  07

  FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

• 1= I have no experience and/or am uncomfortable following policies and procedures

• 2= I have limited experience or require assistance to follow policies and procedures

• 3= I can follow policies and procedures

• 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures

  08

  FPP: Explain your rating by providing specific and relevant examples in the box below.

  09

  MC: Rate your ability to manage conflict based on our definition: The ability to recognize and navigate disagreements in a rational, unbiased, and productive way.

• 1= I have no experience and/or am uncomfortable managing conflict

• 2= I have limited experience or require assistance to manage conflict

• 3= I can manage conflict

• 4= I can manage conflict and help others improve their ability to manage conflict

  10

  MC: Explain your rating by providing specific and relevant examples in the box below.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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