Position Summary

The Administrative Assistant will provide administrative support across the organization. Responsibilities include answering and directing phone calls, greeting visitors, coordinating front-desk activities, arranging continuing education registrations, and distributing mail and packages. Signed confidentiality agreement required. This role is part time with flexible hours requiring a minimum of 20 hours a week.

Essential Duties and Responsibilities

Administrative:

Answer, screen, and forward incoming phone calls.

Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person.

Receive, sort and distribute daily mail/deliveries.

Order front office supplies and keep inventory levels acceptable based on office needs.

Update calendars, schedule meetings, and arrange travel and accommodations.

Continuing Education/Professional Development registration

Data entry, forms creation, forms completion, and type correspondence.

Work with vendors for general office needs i.e., copier, water cooler, recycling and shredding services

Submit maintenance request for all Shrewsberry offices and reserve services for Regus owned offices

General upkeep of front office space, i.e., spot clean and water plants

Order food and set up/ clean-up for various office events

Create shipping labels for outgoing packages via FedEx account. Aid in certified mailing.

Administrative tasks on billable project work, as needed.

Education and/or Experience

Ability to maintain confidential information.

Proven work experience as a Receptionist, Front Office Representative or similar role

Proficiency in Microsoft Office Suite.

Excellent communication skills, both verbal and written

Excellent organizational skills required.

Multitasking and time-management skills

Customer service skills and professionalism

Were an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.