We are seeking an organized, data-driven HR Admin/Assistant to join their growing HR team. The ideal candidate will be proficient in administrative HR duties, with a focus on organizing personnel files, auditing, and assisting with employee engagement activities. You will work closely with the HR team, providing essential support while helping with back-end processes to ensure smooth operations.

Key Responsibilities:

• Personnel File Management: Organize, scan, and upload paper documents to the HR database.

• Auditing: Conduct audits of personnel files, timesheets, and separation files to ensure compliance.

• HR Reporting & Analytics: Utilize Excel (pivot tables preferred) to create data-driven reports and potentially build an HR dashboard.

• Employee Engagement & Recognition: Assist in organizing employee engagement events and recognition programs.

• New Hire Support: Facilitate new hire activities and onboarding, including tracking new hires and sending reports for payroll review.

• Multi-State Experience: Support HR processes for hourly employees across various states (primarily California and North Carolina) by learning state-specific rules and regulations.

• Internship Program Support: Assist with the internship program, including facilitating career fairs and other recruitment activities (handled by onsite recruiter).

• General Administrative Support: Manage the HR inbox, respond to inquiries, and handle day-to-day administrative tasks.

Desired Skills & Qualifications:

• Experience: 1-2 years of experience in HR assisting or coordination.

• HR Systems Knowledge: Familiarity with ADP and Workforce Now (Total Source) is a plus.

• Excel Proficiency: Strong Excel skills (pivot tables and data analysis) to support the data-centric nature of the role.

• Attention to Detail & Organization: Highly organized with strong attention to detail and the ability to manage multiple priorities efficiently.

• Communication Skills: Excellent written and verbal communication skills, with a focus on professionalism and presentation.

• Problem-Solving & Adaptability: Ability to work independently with minimal supervision, take direction, and be open to suggestions.

• Personality Fit: This role requires someone adaptable, with a balance of versatility for administrative work and the ability to assist in coordinating employee engagement activities.

• Experience with Remote & In-Office Work: Must be comfortable working 100% onsite but can work remotely on Tuesdays and Fridays depending on the needs of the team.

Work Environment:

• Team: The company has approximately 75 employees, and this role will support HR operations across multiple locations.

• Work Schedule: Standard business hours from 8:30 AM to 5:00 PM, with flexibility once a schedule is established.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Irvine,CA.

Application Deadline

This position is anticipated to close on Mar 13, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.