Administrative Assistant, Career Management Center-SC Johnson Graduate School of Management

Administrative Assistant, Career Management Center-SC Johnson Graduate School of Management

About the SC Johnson Graduate School of Management

The Samuel Curtis Johnson Graduate School of Management at Cornell delivers educational programming across seven different MBA programs with the intent of developing highly successful and ethical business leaders of the future. Relying on the pillars of performance learning, a collaborative community and Cornell's vast connections, the Johnson faculty produce students equipped to excel in the current cross-functional, collaborative, digital economy. Johnson's Career Management Center prepares MBA students from both the residential and executive programs for a competitive job market with advising, workshops, networking, and access to appropriate tools/resources.

The Opportunity

The SC Johnson School Career Management Center (CMC) is seeking a detail-oriented and organized Administrative Assistant to provide overall administration and operational support. As a secondary contact for students, employers, alumni, and other CMC office users, this role is pivotal in ensuring the smooth functioning of the center.

Key Responsibilities:

• Operational Support: Assist with the administration and daily operations of the CMC.
• Customer Service: Serve as a secondary contact for all students, employers, alumni, and other stakeholders using the CMC office.
• Recruiting and Advising Support: Provide support for CMC recruiting and student advising activities.
• Programming and Events Coordination: Help coordinate various CMC programs and events.
• Financial Transactions: Process and track all financial transactions, including travel, procurement of goods and services, and justification of daily expenditures.
• Budget Management: Assist in budget forecasting and reforecasting during the fiscal year, review financial statements, expedite adjustments, and manage contract renewal processes.
• Vendor and Contractor Relations: Support relationships with essential partners, including vendors and independent contractors.

This is a full-time (40 hours/week) endowed position that is based in Ithaca, NY. This position is eligible for a hybrid work arrangement that includes 1-2 days/week remote after a period or orientation and training. This hybrid work arrangement is subject to change at any time. Typical work hours are 8:00am-4:30pm Monday through Friday. Some overtime required.

What You Need

We are looking for a team member who is customer-service oriented, excited to learn, and detail oriented. Additionally, you will:

• Hold an Associates Degree with two to four years of relevant experience.
• Have experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Incorporate the perspectives of multiple communities, including communities of color.
• Cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Follow complex processes from start to finish for various ongoing projects independently.
• Have prior experience working with budgets and budget forecasting.
• Be proficient with using Canva (or similar design software systems) and Adobe InDesign
• Demonstrate expertise with Microsoft Word, Excel, PowerPoint, PDF, scheduling tools (Outlook), video conferencing platforms, and the internet required in conjunction with database management. Some experience with processing and justifying expenditures, along with basic budget knowledge.
• Demonstrate written and oral communication skills and be effective under pressure.
• Utilize sound judgment, creativity, management, problem-solving skills and work as an effective member of a team, promoting quality and the goals of the Career Management Center.
• Have exceptional interpersonal and customer service skills, and high level of confidentiality.
• Be organized, set priorities, handle frequent interruption, and coordinate many ongoing activities.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:

• Experience with, or ability to learn on-line recruitment scheduling software system.

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement that includes 1-2 days/week remote after a period of orientation and training. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• This position is based in Ithaca, New York. Employees who work remotely may receive
  multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

Visa Sponsorship is not available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly