Job Posting: Lease Administration Manager

Company: Confidential

Location: Jacksonville, FL

Job Type: Full-Time, Hybrid Remote

About the Role:

We are seeking a highly skilled and experienced Lease Administration Manager to join our dynamic team. In this role, you will be responsible for overseeing monthly lease payments, managing invoice payments for operational costs, and supervising a team of three direct reports. Your expertise will ensure accuracy and compliance with all regulations and corporate policies.

Key Responsibilities:

• Lease Payments & Invoices: Review monthly lease payments and processes, and oversee invoice payments for operational costs.

• Team Management: Manage and supervise a team of three direct reports, ensuring accuracy and compliance. Conduct performance reviews and provide continual staff training.

• Lease Documentation: Abstract all commercial lease documents (new leases, renewals, amendments, and subleases) and ensure accurate documentation into the lease portfolio management tool.

• Rent & CAM Charges: Review and process monthly rent invoices, reconcile annual rent, and Common Area Maintenance (CAM) recovery charges.

• Reporting: Prepare and compile weekly, monthly, and quarterly reports for internal stakeholders. Handle lease-related queries from internal teams and landlords.

• Data Management: Review, process, and maintain all pertinent data related to leased aviation assets.

• Software Maintenance: Maintain lease administration software to track lease terms, rent escalations, and other critical dates.

• Key Date Monitoring: Monitor and communicate key dates such as lease expirations, insurance renewals, commencements, and rent increases to internal stakeholders.

• Portfolio Management: Be an integral part of the accounting, administrative, and legal requirements associated with a real estate portfolio.

Skills & Qualifications:

• Bachelor’s degree preferred but not required

• 5+ years of experience in lease administration or property management

• Must have leadership/management experience

• Must have commercial real estate experience

• Excellent written and verbal communication skills

• Knowledge of lease terminology and documentation

• Excellent organizational, communication, and analytical skills

• Proficiency in Excel

• Experience with numbers and reports

• Knowledge of reconciliations

Apply Now!

Pay and Benefits

The pay range for this position is $100000.00 - $125000.00/yr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Apr 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.