School Secretary

Jamestown City School District

197 Martin Road

Jamestown , NY 14701

Classified - Position - School Secretary - competitive

Job Number 3300048031

Start Date

Open Date 06/28/2024

Closing Date

Attachments Civil Service Job Description Chautauqua County Civil Service Application

Civil Service Position*

Provisional appointment pending successful placement on Civil Service list.

School Secretary 10 Months + 2 Weeks

+ + Greets parents and provides necessary assistance. Answers phones and directs calls.

• Proficient with various web-based programs (e.g. PowerSchool and Aesop/Frontline) - Proficient with Microsoft Windows operating system and software including Excel, Word, and Google applications.

• Knowledge of and proficiency with the rules of records destruction/retention. Maintain these periodically

• Maintain payroll documents to manage the absence of staff and verifying the presence of a sub

• Be aware of school safety protocols, which includes equipment such as walkie talkies and Raptor System. Manage the upkeep of the building's safety equipment, and be the "hub" for building communications throughout the day.

• Have a thorough working knowledge of the details of ALL custody situations for the safety of the students involved.

• Manage the office including supplies, budget, purchasing, mail, etc.

• Manage field trips, building activities calendar and gymnasium calendar.

• Manage and maintain building equipment such as copiers and shredders.

• Receive and manage building permits.

• Signs in substitutes. Assists with securing coverage when absences are unfilled, or as teachers attend required meetings in the building.

• Prepares mailings/newsletter for beginning of school year and other mailings as requested by

Administration, prepares concert programs as requested.

Other duties as assigned by the Principal.

• Other duties as described by Chautauqua County Civil Service job description.

• Use of the Spanish language (reading, writing, translation) preferred

Start date: August 16, 2024

7 ¾ hours/5 days

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school diploma and:

A. Completion of two (2) years of training in a recognized business or secretarial school with emphasis

on secretarial practices, and one year of clerical experience; OR

B. Completion of one (1) year of training in a recognized business or secretarial school with emphasis on secretarial

practices, and two (2) years of clerical experience; OR

C. Three (3) years of clerical experience, two of which shall have involved secretarial duties; OR

D. Any equivalent combination of experience and training as defined by the limits of A, B and C above.

Job Attachment View Attachment

Itinerant Location Washington Middle School

Salary: From 29257.00

Salary: To 32860.00

Salary Competitive Y

Appointment Status Provisional

Start Date 08/16/2024

Contact Person's Email HR@jpsny.org