Project Administrative Assistant

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Location: Melville, NY

Department: Administrative

Posted: 11/06/2024

Location Name: Melville

Wage Max: 28.00 Hourly

Wage Min: 26.00 Hourly

Position Type: Full Time

Shift: 9:00am-5:30pm Monday Through Friday OT As Needed

Our Ideal Project Administrative Assistant Candidate:

• Are you detail-oriented and enjoy meeting deadlines? Have great time management and organization skills? Can communicate well with people regardless of their position in a work environment? Want to work for a company with a strong mission of helping children with special needs?

Interested?

• If this sounds like you, please apply today!

Job Summary: We are looking for a dynamic, professional, and hardworkingProject Administrative Assistant to join our growing team. The Project Administrative Assistant will provide direct professional support to the CEO. This position gives access to learn all areas of the company's operations. This role will work primarily out of the Melville, Long Island office. This role is a great opportunity to learn and grow within Achieve Beyond.

Responsibilities:

• Assist the CEO with various special projects

• Organize and respond to CEO's emails and voicemails.

• Extensive calendar management

• Reconcile executive credit card statements monthly

• Manage vacation/paid time off or other time requests for direct reports to the CEO

• Maintain confidentiality of all company and personnel matters

• Assist with the coordination of travel arrangements, prepare detailed itineraries, and stay on top of all logistics

• Coordination of meetings including agenda preparation, ordering food, and travel arrangements

• Follow-ups on pending assignments with the management team

• Maintain Executive office in order and supplies stocked

• Responsible for ordering of all company promotional materials

• Must be flexible to new tasks as needed

Our Mission:

• We believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities. We are always striving for continuous improvement by setting goals and measuring performance. It is the reason we will succeed together.

Education or Work Experience Requirements:

• Bachelor's degree

• Demonstrated adaptability and ability to manage change

• Experience supporting Management or Managerial Experience

• Must be resilient

• Ability to multitask, problem solve, prioritize and use time efficiently

• Computer savvy and ability to adapt quickly to new technologies

• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word)

• Ability to adapt to a changing environment or unexpected events

• Exceptional organizational skills and strong attention to detail

• Positive attitude, high energy, and confident personality

• Access to a car is required

• Excellent written, oral, and interpersonal communication skills

• Highly self-motivated, self-directed, and attentive to detail

• Values and mission-driven

• Loyal individual

• Focused on supporting those in need of our services.

Physical Requirements:

• Occasionally ascends/descends stairs going to, while at, or leaving work location or facilities traveled to for work events.

• Occasionally moving and/or lifting objects at work weighing up to 20 pounds.

• Must be able to remain in a stationary position for prolonged periods of time up to 90% of the workday working on a computer/electronic device.

• The ability to observe details at close range (within a few feet of the observer).

• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

Benefits Include:

• Comprehensive medical, dental, and vision coverage, and 401 with employer match

• Short- and long-term disability coverage as well as life, flex spending, and commuter benefits

• Paid time off, sick time, and holiday pay

• Various Employee Discounts on Entertainment and Equipment

• Educational reimbursement and referral bonuses

• Structured initial training.

• Monthly administrative events and so much more!

Compensation: Full-time hourly non-exempt $26-28 per hour

Hours: Monday-Friday 9:00am-5:30pm must be willing to work overtime as needed. The typical work week 4 days in the Melville office and 1 day Friday working from home after training ends.

Job Description is Subject to Change.

This job description is subject to change at any time. Achieve Beyond provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type regarding race, color, religion, age, sex, national origin, disability status, genetics, caregiver status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are an individual with a disability requesting accommodation for the application process, please contact us for assistance.

Apply Now!