Apply for Job Job ID366992 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryTemporary Job Code1885 Employee ClassAFSCME Unit 6 - Clerical Add to Favorite Jobs Email this Job About the Job Position Overview Are you highly detail-oriented? Do you love making things run seamlessly? Are you skilled in executive support and excited about putting those abilities to work in a mission-driven environment? The University of Minnesota's Institute on the Environment (IonE) is an interdisciplinary center that advances sustainability through collaborative research, leadership and education programs, and public-interest storytelling. We are seeking an Executive Assistant-a key role that provides high-level support to IonE's executive director and strategic initiatives. This is a temporary six-month appointment with the possibility of transitioning into a continuing role. Who We're Looking For The Executive Assistant provides high-level administrative and strategic support to the executive director, ensuring seamless day-to-day operations and enabling effective leadership. This role also supports the External Advisory Board, Faculty Leadership Council, and leadership team as needed. Success in this position requires a deep understanding of executive-level support, including: Managing complex schedules, high-stakes communications, and sensitive information with discretion and confidentiality. Anticipating needs and proactively addressing challenges in a fast-paced, high-visibility environment. Optimizing operational efficiency while balancing competing priorities with professionalism and sound judgment. We are looking for someone who: Considers themselves a career executive assistant with refined skills in high-level support roles. Thrives in executive environments and is dedicated to optimizing leadership-level operations. Demonstrates exceptional attention to detail, adaptability, and problem-solving skills, particularly in scheduling, relationship management, and executive decision-making support. We particularly encourage applications from individuals from groups underrepresented in environmental work and academia, as their perspectives will help broaden IonE's engagement with interconnected topics, issues, and organizations related to sustainability and the environment, strengthening our ability to foster inclusive, interdisciplinary collaboration and drive impactful sustainability solutions. Why You'll Love This Role You'll be at the heart of IonE's leadership, ensuring the executive director's work is strategic, seamless, and impactful. You'll have a front-row seat to high-level decision-making and the opportunity to engage with faculty, external advisors, and leaders driving interdisciplinary environmental and sustainability work forward. If you: thrive in a fast-paced environment, excel at anticipating needs, and take pride in building structure and efficiency at the executive level, ... then this role offers a unique opportunity to make a meaningful impact on IonE's mission. Your work will ensure that leadership efforts are well-coordinated, priorities stay on track, and key initiatives move forward smoothly. Salary Range: $24.08.hr - $27.56/hr Location: This position has been designated as Work Profile 2, meaning the incumbent is expected to work in the office more than 50% of the time. In practice, this generally translates to working from the office approximately four days per week. The position is based on the St. Paul campus, and the incumbent must reside locally; relocation funds are not provided. On-Site Presence & Engagement: Regular in-office presence is essential for: Building strong relationships with staff, stakeholders, and leadership. Understanding the organizational landscape and being responsive to emerging priorities. Facilitating effective communication and ensuring alignment on key initiatives. This role requires a high level of engagement with internal and external partners, maki g an on-site presence critical to success. A mutually agreed-upon schedule will be established and is expected to be maintained. Flexibility is available, but schedule adjustments require advance notice. KEY RESPONSIBILITIES Executive Support (50%): This role provides high-level administrative, logistical, and strategic coordination support to the executive director, ensuring their time, priorities, and commitments are effectively managed. As a direct representative of the executive director and IonE, the individual in this position must demonstrate professionalism, discretion, and strong communication skills. Trust is paramount-this role requires integrity, confidentiality, and sound judgment. The executive director must be able to rely on them to handle sensitive matters with care, make informed decisions aligned with IonE's values, and serve as a trusted gatekeeper and strategic partner. Executive Support & Scheduling: Serve as an executive assistant to the IonE executive director, managing high-level scheduling, email correspondence, and strategic communications. Daily Briefings & Calendar Management: Provide daily overviews of the executive director's schedule, including meeting times, locations, key attendees, and necessary preparations. Proactively manage and prioritize the calendar to ensure alignment with institutional priorities and stakeholder needs, while anticipating and resolving scheduling conflicts to maintain smooth and efficient operations. Meeting Preparation & Follow-Up: Prepare dossiers and briefing materials for high-profile meetings and ensure timely follow-ups on executive correspondence, determining appropriate responses, referrals, or actions for time-sensitive matters. Travel & Logistics Coordination: Oversee travel arrangements for the executive director, including bookings, itineraries, and expense reimbursements. Strategic Problem-Solving: Take a solutions-oriented approach, identifying potential challenges and presenting thoughtful, actionable solutions to the executive director. Event & Retreat Coordination: Organize and manage logistics for leadership retreats and strategic planning sessions, ensuring seamless execution. Strategic & Administrative Coordination (25%): This role ensures that the executive director's internal & external engagements, strategic initiatives, and development-related activities are well-coordinated, effectively communicated, and aligned with IonE's mission. Strategic Engagement & Outreach: Track, coordinate, and support the executive director's strategic engagement activities, ensuring outreach efforts are well-planned, effectively executed, and aligned with institutional goals. Stakeholder & Relationship Management: Maintain an active tracking system for follow-ups and key relationships, ensuring external partners, donors, and stakeholders receive timely responses and updates. Internal Communication & Alignment: Ensure the executive director's outreach and public engagement efforts are effectively communicated to internal teams, keeping staff informed of major initiatives and key institutional connections. Event Coordination &... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.