Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

The Transportation Division of AECOM is actively seeking a creative, highly talented Office Management Specialist IV for immediate employment in the Murray, UT office. This position provides the opportunity to work on large, unique, and complex transportation projects in Utah.

Imagine working on rewarding projects within a diverse culture and having access to exceptional training and career development opportunities. Working at AECOM means being part of a global team, working with award-winning professionals across the world. Aspire to be a key player on some of the best projects regionally, with opportunities to work on projects nationally or internationally. Our people bring deep industry knowledge to help you succeed.

The responsibilities of this position include, but are not limited to:

• Perform administrative duties on UDOT, local government, and federally funded construction projects

• Assist to ensure project conformance with UDOT specifications and federal regulations

• Adhere to UDOT guidelines with electronic files including Masterworks, ProjectWise, Project Explorer, Citrix, eComply, and CMS.

• Utilize UDOT’s web-based software – Masterworks – to add team members to the project, set up projects to begin construction, approve sublets, create time reports, calculate ACA/FCA, enter stockpile payments, generate contractor pay estimates, construction closeout, and other construction related documentation efforts.

• Manage and monitor DBE goals and OJT training commitments

• Review/oversee all submitted contractor payrolls and required documents for all required projects per UDOT/federal regulations. Assist contractors with compliance.

• Assist with utility invoices and payments for UDOT Utility Agreements

• Review EEO interviews and crosscheck with contractor payrolls. Address any civil rights concerns.

• Review and accept bulletin board reviews

• Delegate or complete DBE assessments to confirm that DBE regulations are met

• Communicate with inspectors, contractors, UDOT, and partner consultants

• Upload project documentation to ProjectWise

• Organize and attend preconstruction conferences and weekly construction meetings. Send out meeting materials and meeting notes for said meetings.

• Manage project closeouts, audits, and reviews.

• Coordinate with field staff to ensure timely construction reporting

• Assist, be a resource, and support other team members

• Perform administrative duties for the CM team, ie. Manage and process mileage records and client invoicing

Qualifications

Minimum Requirements:

• BA/BS + 6 Years of relevant experience or demonstrated equivalency of experience and/or education.

• Detail oriented

• Organizational skills and ability to prioritize tasks effectively and efficiently

• Good customer service, communication, and interpersonal skills

• Excellent computer skills required, including but not limited to spreadsheet creation & manipulation (Excel), word processing, and web knowledge

• Motivated, quick learner with proficiency in basic math

• Ability to problem solve and research

• Ability to work overtime during construction season if needed

• Must possess valid driver's license and be able to travel as needed

Preferred Requirements:

• AGC/UDOT Partnering Certification

• Experience using ProjectWise

• Familiarity with UDOT and project-specific reference documents (plans/specs, proposals, Construction Manual, Documentation Guide, etc.) -

Additional Information

• Due to the nature of this work, U.S. citizenship is required

Offered compensation will be based on location and individual qualifications. The expected range is $62,895.00 - $116,356.00.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

ReqID: J10126267

Business Line: Transportation

Business Group: DCS

Strategic Business Unit: West

Career Area: Administration

Work Location Model: Hybrid

Legal Entity: AECOM Technical Services Inc