Job Description

The New York City Fire Pension Fund seeks a hands-on Payroll/Timekeeping Manager who will be reporting directly to the Director of Human Resources. The successful candidate will be responsible for managing the agency’s payroll and timekeeping duties, which include, but not limited to the following:

• Manages the daily operations as it relates to Payroll to ensure that all payroll related transactions are processed correctly and timely (i.e new hires, promotions, retirements, employees separating from City services, transferring to another agency, longevity & incremental increases per advances in salary maturations, stipulation of settlements, mayoral personnel orders and managerial lump sum payments).

• Administer collective bargaining agreements in compliance with payroll directives, policies & procedures issued by FISA-OPA, Comptroller’s Office, NYC Labor Relations and the Mayor’s Office to ensure all salaries/other compensation entitlements are accurate.

• Review 160 report, process all adjustments, identify over-payments for recoupment. Verify accuracy of the bi-weekly payroll by analyzing the Pay Cycle Event Detail (700) report. Analyze employee specific data from the Pending Pay

• Generate reports and analyze the data from various human resources databases such as the City Human Resources Management System (CHRMS), City Time, Payroll Information (Pi) and the Report Management and Distribution System (RMDS).

• Review and respond to inquiries from employees, internal and external stakeholders such as the New York City Office of Payroll Administration, Office of Labor Relations and the New York City Automated Personnel System (NYCAPS).

• Coordinate and distribute the bi-weekly payroll.

• Monitor employee time and leave events to ensure compliance with Citywide Time and Leave regulations as well as rules and liaise with appropriate oversight agencies to provide clarification

  on any updates to Citywide policies and procedures as they relate to time and leave matters.

• Responsible for enrolling new employees into the automated Timekeeping system; maintaining schedules; processing time and leave events that require administrative approvals; handling

  submissions of time and leave events for employees on special leaves of absence; ensuring weekly compliance regarding timesheet submissions for all assigned staff.

• Daily review of Payroll Management System (PMS) and Citytime reports to ensure accurate processing of time and leave events; conduct detailed audits and process adjustments when

  necessary.

• Responsible for time and leave maintenance tasks; assists with preparation and processing of outgoing and incoming leave balance transfers; distribution and tracking of leave year end

  statements and carry over letter requests.

• Advises and responds to employee time and leave questions, while addressing and resolving discrepancies and concerns; access and provide system generated reports to employees on

  issues related to time and leave and upon request from senior staff and the investigative unit.

• Oversee and maintain an up-to-date repository of supporting documentation for leave instances, confidential employee folders, files and other pertinent data related to time and leave matters.

• Assist with special payroll related projects as well as time and leave matters as necessary.

Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

3. A four-year high school diploma or its educational equivalent and six years of

satisfactory, full-time progressively responsible experience as described in "1"

above, 18 months of which must have been in an administrative, managerial,

executive or supervisory capacity. The supervisory work must have been in the

supervision of staff performing clerical/administrative work of more than

moderate difficulty; or

4. Education and/or experience equivalent to "1", "2" or "3" above. However, all

candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above

the high school level may be substituted for the general clerical/administrative

experience (but not for the administrative, managerial, executive or supervisory

experience described in "1", "2" or "3" above) at a rate of 30 semester credits

from an accredited college for 6 months of experience up to a maximum of 3½

years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.