Job Description

The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.

Under the general direction of the Procurement Unit Supervisor and/or Deputy Agency Chief Contracting Officer with some latitude for independent judgment, action and initiative, is responsible for processing procurement actions for the agency. This will include various procurement methods such as Requests for Proposals (RFP's), Competitive Sealed Bids (CSB's), Negotiated Acquisitions (NA), Renewals, Memoranda of Understanding (MOU), Small Purchases, Micro Purchases, Intergovernmental, Discretionary and Intracity contracts. The selected candidate will be expected to be efficient in performing tasks in the Financial Management System (FMS), HHS Accelerator, and Procurement and Sourcing Solution Portal (PASSPort).

Additionally, they will conduct market surveys and qualification hearings, prepare cost and price analyses of proposals, negotiate price for various procurement actions and prepare communication and narratives summarizing negotiation results.

DOP’s Procurement Unit is recruiting to fill one (1) Associate Staff Analyst positions to function as a Senior Contract Analyst, who will be:

• Responsible for processing/management of all procurement documents required for Pre-Solicitation Review, Public Hearing Packages, Recommendation for Awards, Request for Renewals, Request for Contract Change or Modification, Responsibility Determinations, and other documentation required to support procurement activities are in accordance with Procurement Policy Board (PPB) rules and agency rules, including effectively managing and tracking, timely registration of all contracts.

• Responsible for the activities involved in the analysis of contract specifications and bidding procedures, by reviewing, approving and correcting written justifications and other documentation prepared for procurement processing and post-award actions; ensuring that requests and documentation (including research analysis, and reports)

• Consult with the appropriate DOP offices, including and not limited to the Finance, Legal Affairs, as well as external partners to provide or obtain relevant information for the current and newly awarded contracts; attends planning meetings to ensure adherence to agency and program policies by staff and contractors; assist with the review and development of bid specifications; and participate in contract negotiations.

• Liaise with vendors and providers and program areas to rectify problems concerning required documents.

• Ensure that bid submissions are thorough, necessary, completely represent programmatic needs and project definition, by conducting research, writing, and editing concept papers and proposed, submissions, reviewing submissions to make determinations and recommendation regarding the actual need for the contracting of such services to reduce unnecessary costs, improve efficiency and meet programmatic needs, and mayoral, state, and federal mandates.

• Responsible for records management; ensuring compliance with regulations, directives and standards from Agency and City oversight entities; responsible for reporting any discrepancies and issues; and be engaged in special projects, adhoc assignments, assisting in the production of special reports and responses to Senior management inquiries and requests.

• Trains staff in the performance of work activities and monitors their competence in work performance.

APPLICANTS MUST BE PERMANENT IN THE ASSOCIATE STAFF ANALYST CIVIL SERVICE TITLE.

ASSOCIATE STAFF ANALYST - 12627

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or

2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above.

3.An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in “1” above.

4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in “1” above.

5.A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in “1” above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.