Job Description

Section II - JOB DESCRIPTION

PLEASE NOTE THAT WE ARE ONLY SEEKING INTERNAL CITY EMPLOYEES FOR THIS POSITION

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Engineering Design & Construction (BEDC) currently has $4.2B of active construction contracts, $9.4B of design contracts, and another $10.5B of future projects projected in the 10-year commitment plan under the responsibility and management of the bureau. The projects BEDC implement allow DEP as a whole to continue to operate and maintain an exemplary water supply system.

Our In-House Design (IHD) directorate provides design and engineering services to meet operations’ needs in a manner consistent with BEDC’s core values of safety, schedule, quality, and customer service. IHD supports projects from the business case through preliminary design, design, procurement construction, and finally with the turnover to operations. IHD’s Design Services division includes Architectural, Site Civil, Structural, Process Mechanical/HVAC, Water Tunnel Mechanical Systems, and Electrical discipline sections. Each design section prepares design and construction documents including engineering plans and specifications for the construction of water supply, sewer, and wastewater treatment infrastructure. IHD projects are typically of the highest priority for the Agency. IHD’s Engineering Services includes the Quality Assurance, Laboratory Services, Specifications/Standard Operating Procedures, Sustainability, and BIM/CADD sections. The Engineering Services division focuses on project’s sustainability, resiliency, laboratory material testing, quality reviews and inspections, standardization of documents, project delivery standards and uses current BIM/CADD technology to streamline engineering design processes.

BEDC seeks to hire an Administrative Engineer (NM) to serve as a Standards Analyst to support the Standards Program, Specifications Program, and Sustainability Program within the Engineering Services Division of the IHD directorate, located at our headquarters in Queens, NY. Under direction of the Section Manager of Standards and Sustainability with great latitude of independent judgement, the Standards Analyst will ensure consistency in design deliverables across all capital programs in order to support DEP Operating Bureaus’ capital construction requirements in a manner consistent with BEDC’s core values.

The Engineering Services Division defines and maintains standards for project management, project delivery, contract specifications and sustainability within BEDC in order to deliver the best and most efficient version of a capital project. The Standards and Sustainability Section implements sustainable design standards and functions as a design quality review team to ensure DEP’s water infrastructure projects meet all NYC objectives.

The Standards Program includes technical design standards, project management standard operating procedures and construction specifications. This work includes updating existing documents and developing new ones based on either established Agency business practices, new regulatory requirements or independent research of industry best practices. BEDC delivers a diverse portfolio of capital projects with varying design goals. To operate an effective capital program, construction specifiers must understand document organization, document preparation and contractual relationships required for delivering complex construction projects. This helps engineers by providing standardized construction specifications, a database of templates and guidance of unique specifications and support in the development of contract-specific documents. The standards program is responsible for maintenance and oversight of the administration and implementation of BEDC’s Design Quality Management Manual (DQMM) and Standard Operating Procedures (SOPs). This section coordinates with subject matter experts and other stakeholders to develop and maintain baseline requirements for design delivery and quality management, which are communicated through the DQMM and over 170 SOPs. This section coordinates with the project delivery team (i.e. In House Design Leads, Portfolio Managers and Accountable Managers) to ensure consistency in the format of contract documents, quality reviews and other documentation requirements throughout design and across all capital programs.

The Specifications Program maintains a library of standard specifications, bid booklet and front-end documents for both in-house and consultant use in developing contracts. The specification program establishes guidance for specifiers to use in developing contracts, establishes minimum requirements for content, and coordinates with the Bureau of Legal Affairs to regularly modify and update the documents. The specification program is also responsible for quality assurance and quality control to ensure that in house and consultant design teams are using the appropriate boilerplates, formats, and developing contracts consistently across all capital programs. For in house design projects, the specification section is responsible for compiling and packaging contract documents in preparation for bid solicitation.

The Sustainability Program ensures sustainable infrastructure investments by monitoring regulatory changes, tracking project key performance indicators and also provides support services to Engineering project teams. The OneNYC plan (www.nyc.gov/onenyc) has set social, economic, and environmental objectives to ensure the sustainable future of New York, while preparing for climate change and reducing our impacts. Advancing sustainability goals will include a mix of data analysis, conducting workshops and presentations, and coordinating with internal and external entities. In addition, the program facilitates LEED and Envision project certifications. This position requires work with a variety of project stakeholders including engineers, architects, operators, community boards and urban planners where excellent communication and client service skills are required.

Excellent communication and coordination skills are required as the position works with Intra-Agency groups, other City Agencies, and key program stakeholders. This position will require field visits on occasions for coordination with stakeholders.

Typical tasks will include:

• Monitoring and evaluating program effectiveness, document performance trends, and recommend and implement modifications to improve program effectiveness.

• Proactively identifying appropriate developmental needs and recommending trainings for subordinates/staff.

• Proactively identify sustainability and resiliency regulatory requirements, developing internal compliance strategies.

• Managing the roll out of quarterly updates to SOP and Specification Library (Knowledge Reservoir).

• Managing the bureau’s record document and technical memorandum libraries

• Managing the annual reporting requirements of sustainability regulations to the Mayor’s Office

• Maintaining a working knowledge of sustainable design practices and contract management within the City of New York’s PPB Rules.

• Maintaining a working knowledge with the principles of specification writing and construction document organization consistent with industry best practices.

• Ensuring that quality control measures in development and measurement of SOPs are being used.

• Managing the development of training documents, classes and web-based videos related to project management and the Knowledge Reservoir.

* Only those applicants with permanent Civil Service status as an Administrative Engineer are eligible to apply to this JVN. If you do not have permanent civil service status as an Administrative Engineer, please do not apply to this position as you will not be considered for an interview. *

PREFERRED SKILLS

• Demonstrates collaborative team approaches. Experience helping foster a positive team environment in which members participate, respect and cooperate with each other to receive desired results.

• Demonstrates excellent communication, organization, writing, public speaking skills and ability to meet/manage aggressive deadlines.

• Completes designated tasks in a timely and accurate manner.

• Preference may be given to candidates with LEED and/or Envision accreditation.

• Preference may be given to candidates with CSI accreditation.

• Preference may be given to candidates with PMP accreditation.

• Demonstrates knowledge of and enthusiasm for legislative affairs and code enforcement.

• Preference will be given to candidates with computer proficiency including AutoCAD, and Microsoft Word, Excel, PowerPoint, and Visio

ADDITIONAL INFORMATION:

* Only those applicants with permanent Civil Service status as an Administrative Engineer are eligible to apply to this JVN. If you do not have permanent civil service status as an Administrative Engineer, please do not apply to this position as you will not be considered for an interview. *

DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job.

This position is open to qualified persons with a disability who are eligible for the 55-a Program and also meet the education and experience requirements as listed in the job posting notice. Please indicate on your resume or cover letter that you would like to be considered for the position under the 55-a Program.

All appointments are subject to Office of Management and Budget (OMB) approval.

To Apply:

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Qualifications

1. A valid New York State License as a Professional Engineer.

2. Six (6) years of full-time satisfactory experience in chemical engineering, civil engineering, electrical engineering, environmental engineering, mechanical engineering, or plan examining work, at least two (2) years of which must have been in an executive, managerial, or administrative capacity.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.