Job Summary:

Provides administrative support to assigned VPs/Directors exercising confidentiality, tact, and diplomacy. Administers company-wide projects on an ongoing basis. Interacts with diverse group of callers and visitors as well as internal contacts at all levels of the organization. Plans, prioritizes, and organizes workload.

This is a Hybrid role in Oklahoma City, Oklahoma, requiring individual to be in the office at least 3 days per week. Candidates in other locations may be considered based on experience.

Essential Functions:

· Provides administrative support to assigned Vice President(s) and Directors

o Handles administration of proprietary and confidential Company information.

o Corresponds through multiple media channels.

o Manages calendars and appointment scheduling.

o Fields phone calls, mail, and email

o Safeguards senior leadership from distractions and interruptions; redirects as appropriate.

· Uses business software applications (word processing, presentation and spreadsheet) to prepare/generate reports, correspondence, presentations, meeting minutes, etc.

· Acts as a liaison with other departments and outside agencies, including high-level staff.

· Coordinates meeting logistics, including facilities, catering, room setup, equipment, and travel arrangements.

· Prepares and tracks expense reports, purchase orders and supply orders.

· Performs other duties as assigned; provide administrative support by assisting in the onboarding new sales agents.

Education and Experience:

· Associate degree required or equivalent combination of training

· Minimum 2 years administrative assistant experience for senior level management

Technical Skills and Knowledge:

· Knowledge of expense account preparation, making travel arrangements, and managing senior leadership schedules.

· Intermediate to advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint)

· Excellent oral and written communication skills

· Excellent organizational and time management skills

· Interpersonal skills, professional and courteous demeanor

· Ability to work well under pressure and navigate multiple deadlines.

· Ability to work well independently and in collaboration with others.

· Proactive approach to problem-solving and process improvement

Medical Mutual is looking to grow our team! We truly value and respect the talents and abilities of all of our employees. That's why we offer an exceptional package that includes:

A Great Place to Work:

• We will provide the equipment you need for this role, including a laptop, monitors, keyboard, mouse and headset.

• Whether you are working remote or in the office, employees have access to on-site fitness centers at many locations, or a gym membership reimbursement when there is no Medical Mutual facility available. Enjoy the use of weights, cardio machines, locker rooms, classes and more.

• On-site cafeteria, serving hot breakfast and lunch, at the Brooklyn, OH headquarters.

• Discounts at many places in and around town, just for being a Medical Mutual team member.

• The opportunity to earn cash rewards for shopping with our customers.

• Business casual attire, including jeans.

Excellent Benefits and Compensation:

• Employee bonus program.

• 401(k) with company match up to 4% and an additional company contribution.

• Health Savings Account with a company matching contribution.

• Excellent medical, dental, vision, life and disability insurance — insurance is what we do best, and we make affordable coverage for our team a priority.

• Access to an Employee Assistance Program, which includes professional counseling, personal and professional coaching, self-help resources and assistance with work/life benefits.

• Company holidays and up to 16 PTO days during the first year of employment with options to carry over unused PTO time.

• After 120 days of service, parental leave for eligible employees who become parents through maternity, paternity or adoption.

An Investment in You:

• Career development programs and classes.

• Mentoring and coaching to help you advance in your career.

• Tuition reimbursement up to $5,250 per year, the IRS maximum.

• Diverse, inclusive and welcoming culture with Business Resource Groups.

About Medical Mutual:

Medical Mutual’s status as a mutual company means we are owned by our policyholders, not stockholders, so we don’t answer to Wall Street analysts or pay dividends to investors. Instead, we focus on developing products and services that allow us to better serve our customers and the communities around us.

There’s a good chance you already know many of our Medical Mutual customers. As the official insurer of everything you love, we are trusted by businesses and nonprofit organizations throughout Ohio to provide high-quality health, life, disability, dental, vision and indemnity plans. We offer fully insured and self-funded group coverage, including stop loss, as well as Medicare Advantage, Medicare Supplement and individual plans. Our plans provide peace of mind to more than 1.2 million Ohioans.

We’re not just one of the largest health insurance companies based in Ohio, we’re also the longest running. Founded in 1934, we’re proud of our rich history with the communities where we live and work.

At Medical Mutual and its family of companies we celebrate differences and are mutually invested in our employees and our community. We are proud to be an Equal Employment Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, veteran status, or disability status.

We maintain a drug-free workplace and perform pre-employment substance abuse and nicotine testing.

Title: Administrative Assistant

Location: OK-Oklahoma City

Requisition ID: 2400377

Other Locations: United States