Administrative Assistant

Location:  Orem, Utah

Position Overview:  J-U-B ENGINEERS, Inc. is seeking to hire an Administrative Assistant to work in our successful Orem, Utah office.  Our purpose at J-U-B ENGINEERS, Inc. (J-U-B) is "Helping Each Other Create Better Communities."  We foster a supportive and team-oriented environment to solve problems that improve society -- while providing employees growth opportunities and an expansive benefits package. We attract and retain the best people because we provide an enriching environment for our employees to build their careers in the communities where they live while using their talents in a team environment.  J-U-B offers a clearly defined career path, and a sense of belonging.  It is one of the largest professional engineering companies in the Intermountain West, with over 20 offices across seven states. There are ample opportunities to collaborate with other offices on projects, widening your experience and network.

The administrative assistant will perform a variety of duties and responsibilities. Main responsibilities include, but are not limited to:

• Answer and route office phone calls and guests promptly, correctly and in a courteous manner.
• Schedule meetings, office events, order food, and run errands.
• Review and distribute mail and ship packages.
• Monitor, order, and purchase office supplies as needed.
• Resolve issues with and maintain office equipment.
• Assist with the onboarding of new employees.
• Partner with managers, engineers, and staff to understand needs and provide support including creating, proofreading, and editing documents, such as agreements and letters.
• Complete special project assignments, such as compiling, printing, binding, and document delivery.
• Ownership of shared areas to include organizing and straightening.
• File management (paper and digital), including archiving.
• Track and coordinate fleet maintenance including regular cleaning and repairs.

* Qualifications:*

• 2+ years of customer service or professional office experience
• Minimum High School diploma or equivalent
• Must have valid driver's license.
• Must be proficient with Microsoft Office Suite programs (Word, Excel, and Outlook) and Adobe Acrobat.
• Demonstrates attention to detail, self-motivation, and initiative.
• Team-oriented focus with an interest in making J-U-B successful.
• Basic mathematical skills and understanding of accounting principles.
• Technical writing skills are a plus.
• Must be able to lift 25 pounds.
• Ability to think independently and produce the work product with minimal direction.