Introduction

Shared Services scope: Southern Africa District (South Africa, Namibia, Mozambique, Zambia, Zimbabwe Responsible for certain entities within the scope of the district:

•Effectively communicate & build positive relationships with department team members, managers & auditors in South Africa, Mozambique, Zambia

& Zimbabwe to finalise all tasks

•Perform month end closing activities, year-end closing activities and reconciliations within a predetermined deadline

•General ledger analysis, reconciliation and justification on a monthly basis

•Ensure transactions are properly accounted for with accuracy

•Process all journal entries into the accounting software (FLEX)

•Ensure compliance with IFRS, tax and legislative requirements

.

MinimumRequirements

• Completed Degree in Finance or Accounting and 5 – 7 years practical experience as an Accountant & good track record

• Proficient in numbers

• Detail orientated

• Adaptable

• Good analytical and problem solving skills

• Ability to effectively communicate in a written and oral way

• Time management – able to work under pressure and respect deadlines

• Decision making and problem solving skills

• Strong communication and interpersonal skills

• ProficientinMicrosoft365

• ProficiencyinbothWrittenandspokenEnglishandexcellent

• VerygoodCommunicationandListeningskills

• Experienceofworkinginternationallyand/orinamulti-culturalenvironment

JobSpecification

Duties and Responsibilities

BOOKING/ADJUSTMENT /REALLOCATIONS

• Ensure transactions are properly accounted for with accuracy

• Process all journal entries into the accounting software (FLEX)

• Ensure that reversing journal entries are booked in the ledger

• Maintain general ledger accounts and prepare journal entries for accruals and variances

• Ensure that recurring entries are changed or terminated at appropriate trigger points

• Maintain a master file of all monthly journal entries and supporting documentation

• Maintain General Ledger entries Ensure that accruals and provisions are completed and followed up on regularly

• Process transactions for supplier invoices to be received

• Process the various Bureau Veritas fee schedules

• Process payroll related transactions including salaries/ bonuses/leave pay/FTE calculations

• Process and record movements and calculations relating to fixed assets and the fixed asset register

• Ensure that deferred expenses accounts are followed up on and ensure the cut off of costs is performed

• Ensure that clearing and suspense accounts are properly maintained within the predefined guidelines

• Adhere to standard accounting principles and company procedures (MAG). Ensuring the compliance with organizational policies by developing and maintaining respective processes and procedures

• Ensure that tax documentation is saved onto share point for the Head Office compliance • Support continuous improvement within accounting processes within the Southern Africa District

• Accountable to a high degree for the accuracy, confidentiality, and thoroughness of departmental records and reports

RECONCILIATIONS

• General ledger analysis, reconciliation and justification on a monthly basis

• Reconcile all balance sheet accounts in a timely and effective manner

• Ensure that the fixed asset register is maintained and reconciled with TB and BS

• Maintain detailed listings of the contents of all balance sheet accounts

DEADLINES/CLOSING

• Perform month end closing activities, year-end closing activities and reconciliations within a predetermined deadline

• Perform an annual roll over process for closing balances to be opening balances in the new financial year

• Closing of accounts/AD50(account closing for management reporting) within a predetermined deadline

• Analysis and review of profit and loss accounts before closing to ensure that transactions are accurately processed

• Ensure that AR, AP and treasury transactions are correctly allocated and take corrective action when needed

• Run integrity reports and checks to ensure that all transactions are posted

• Completion of the quarterly account consolidation process (Magnitude within a predetermined deadline

• Investigate and analyse discrepancies between FLEX and Magnitude

STATUTORY/AUDIT

• Ensure compliance with IFRS, tax and legislative requirements

• Assist in tax preparation and filing activities

• Maintain taxes (Income tax, VAT, Withholding Tax etc.) on a monthly/annual basis timeously – ensure the returns are booked appropriately

• Manage internal and external audit Liaise with auditors at year end and when required

• Support auditors, Zambia & Mozambique accountant in conducting audits

• Ensure timely completion of audit engagements

• Assist auditors with audit adjustments entries to be booked in the UC ledger module

• Ensure that AFS are finalised and received within required deadlines

• Contribute to statutory and management accounting to N+1;

GENERAL

• Effectively liaise with all stakeholders (operations, payroll, HR and any other department) in order to achieve reconciled and cleaned accounts

• Filing and archiving must be done monthly and in an accurate and neat manner

• Maintain an efficient and effective filing system

• Address ad-hoc queries accurately and timeously

• Clean desk environment must always be maintained

• Perform all other tasks assigned by the Financial Directors & SSC Manager

• Assist various departments in accounting issues and queries

• Assist in streamlining the accounting process

Key Behaviour

• BV Core &Businessvalues

• Ethical behaviour

• Ability to set priorities and exercise independent judgement

• Ability to work well under the pressure of deadlines

• Ability to organise high volumes of detail

• Planning/Organization/Follow through

• Accurate working method as well as the ability to meet deadlines

• A team player and co-operative

• High quality of work

• Honest

• Responsible

• Accountable

• Committed

Key Skills

• Perform month end closing activities, year-end closing activities and reconciliations within a predetermined deadline

• Ensure compliance with IFRS, tax and legislative requirements

• Reconcile all balance sheet accounts in a timely and effective manner.

• Maintain detailed listings of the contents of all balance sheet accounts

• Perform all other tasks assigned by the head of department or manager