Job Title:

Administrative Assistant

Salary/Grade:

 $19.29

Hours Per Week:

40

Job Summary:

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit within Treasury and General Accounting

Duties/Physical Demands:

• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports.

• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

   

Minimum Qualifications:

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise

Knowledge, Skills and Abilities

• Knowledge of unit's operations, policies, and procedures • Supervisory skills • Knowledge of computer and office applications • Research skills

Additional Position Information (if applicable)

• Assistant to the Associate Treasurer and Chief Accounting Officer
• Greet visitors at front door to office suite & answer department phones
• Tag & process new capital equipment inventory around campus
• Back-up for the Treasury Assistant for daily banking transactions
• Process Zelle payments for athletics per diem requests
• Process invoice payments
• Prepare documents/correspondence as requested
• Prepare semi-annual endowment reports (spreadsheets) for the various colleges
• Schedule meetings / Calendar management
• Make travel arrangements
• Reconcile purchasing cards
• Complete expense reports
• Order office supplies & computers
• Complete vehicle registrations

• Sort mail

   

   

   

EO/AA Statement/Clery Act:

Miami University, an Equal Opportunity/Affirmative Action employer, encourages