Job Title: Administrative Assistant

Job Description

The Administrative Assistant provides administrative, customer and company relations, and facility support to the organization. Working under the direct supervision of the Area Supervisor, this position takes the lead responsibility to ensure area billing, reporting, and other day-to-day office operations are organized and functional.

Responsibilities

• Demonstrate strong computer skills, including MS Word, Excel, and Outlook.

• Exhibit excellent written and oral communication skills.

• Work independently and follow through on assignments.

• Thrive in a fast-paced, ambiguous environment.

• Maintain excellent organizational and planning skills.

• Show high commitment to achieving goals and tasks.

• Support field construction management and crews as required.

• Assemble and maintain final job packages for handover to the billing team.

• Identify issues and escalate them as necessary to management.

• Maintain a professional appearance at all times.

Essential Skills

• Ability to work in a fast-paced, ambiguous environment.

• Proficiency in MS Excel.

• Basic billing experience.

• Detail-oriented, organized, and motivated.

• Excellent written and oral communication skills.

• Analytical and problem-solving skills.

• Strong organizational and time management skills.

• Ability to interact with a diverse group of individuals, from laborers to project managers.

• High School diploma.

• Experience in the utility or construction industry is a plus.

Work Environment

Corporate office environment with business casual attire. Work hours are Monday to Thursday from 8am to 5/6pm, and Friday is a half day ending by 2-3pm.

Pay and Benefits

The pay range for this position is $18.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Palm Beach Gardens,FL.

Application Deadline

This position is anticipated to close on Mar 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.