Assistant Facilities Manager (Petaling Jaya, Selangor)

Job ID

179539

Posted

09-Aug-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Petaling Jaya - Selangor - Malaysia

Assistant Facilities Manager (Petaling Jaya, Selangor)

CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography. CBRE is the place where talented people who want to do impactful work can realize potential in every dimension.

CBRE Global Workplace Solutions (GWS)

As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building.

Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

About the Role:

As a CBRE Assistant Facilities Manager, you will be responsible for a combination of advanced facilities work in regulated spaces.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Manage site expenditure as per clients contracted expectations.

• Financial tasks performed in accordance with CBRE reporting requirements, including invoicing, payments administration, financial management etc.

• Manage expenditure and costs to meet agreed budget targets.

• Provide feedback to SRL / Account Director on any failures to deliver services or risks to commercial position.

• Review, verify and approve all monthly invoices submitted in accordance with the CBRE contract Payment Terms and Conditions – seek and achieve resolution, where required.

• Ensure prompt processing of all suppliers and subcontractors' invoices.

• Report site risks and opportunities for input into budget forecasts.

• Monitor and measure contractors, suppliers, site and client requirements, to promote continuous improvement using inspections sheet, WHSE contractor assessments etc.

• Ensure appropriate scopes of works and contractor documentation is in accordance with CBRE procurement procedure.

• Facilitate planning and programming for prescribed maintenance, service and activities in line with obligations.

• JDE/SI7 INSIGHT/MyBuy operations including maintenance and updating of all necessary input data and output reports.

• Completing all required monthly reporting on time each month as required.

• Ensure the contract’s sub-contractors and suppliers are effectively managed so that they deliver the services in accordance with the contract requirements and CBRE system requirements in a time and cost-effective manner.

• Manage or oversee the management of subcontractor(s) administration including the following:

• Prepare all Work Orders, Purchase Requests/Orders and documentation

• Review of subcontractor WHSE documentation

• Assessment of works complete

• Liaison with client, or representative, to assess delivery

• Day to day administration of contract terms and conditions

• Authorisation of payment to subcontractors and suppliers

• Prepare and obtain approvals for Client works including variations and additional works as provided under the contract and in accordance with CBRE and the client’s procurement procedures.

• Provide technical & management service and support to clients as required.

• Ensure compliance with relevant laws, regulations, codes, and standards.

• Ensure full compliance with CBRE business operation systems. Soft copy information is stored in the appropriate place.

• Ensure all workers and contractors under your direct management perform their worker in accordance with CBRE procedures.

• Provide visible leadership engagement through daily action that relates to improvement.

• Ensure all workers receive required WHSE training and induction prior to commencing their duties.

• Participate in near miss and hazard reporting and follow up on corrective actions.

• Ensure risk assessments and/or job hazard analysis have been completed for contract work tasks.

• Ensure contractors are managed in accordance with the contractor management program.

• Ensure proper equipment and resources are available to perform the task.

• Ensure highest level of customer service to the client's employees & visitors.

• Maintain visibility with the client's key stake holders.

• Manage cleaning services contract at Site to ensure overall cleanliness of the facility.

• Manage overall presentation of meeting rooms across all floors, booking system and any ad hoc AV / HDVC maintenance requirements.

• Support all on site events & catering planning & co-ordination with help of team.

• Foster and maintain positive working relationships with clients, client sub-contractors, suppliers and consultants.

• Manage the contract and service delivery in accordance with client expectations of your role.

• Manage customer relationships to a level that would result in the client being prepared to recommend CBRE to others.

• Prepare and provide monthly reports and information as required.

• Establish relevant, quality driven, external networks and relationships in order to achieve business outcomes.

• Develop a solid understanding of the client's business and needs, working in collaboration with client to develop new and different ways of working together.

About You:

• Bachelor's Degree preferred with 2-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.

• Understanding of existing procedures and standards to solve slightly complex problems.

• Ability to analyze possible solutions using technical experience to apply appropriate judgment and precedent.

• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Advanced math skills. Ability to calculate complicated figures such as percentages, fractions, and other financial-related calculations.

• Strong organizational skills with an inquisitive mindset.

So, what's in it for you?

• Talented High Performers - You will have the opportunity to work with some of the most talented people in our industry, tackling our clients most complex challenges.

• Values deeply ingrained - You’ll experience a culture grounded in our values of respect, integrity, service and excellence (RISE).

• Working alongside an experienced and established team/leader.

• We offer a range of networking groups, committees and programs including Women’s Network, DE&I Network, LinkedIn Learning, Harvard Manage Mentor, Aspire Program, PMEI Leadership Training, Mentoring Program, and more!

If the above interests you, we would love to hear from you!

Our ambitious growth plan creates the space for dynamic colleagues to build non-linear career paths. We share a commitment to excellence and believe the best work happens in connected communities where respect for each other is foundational. Our collaborative culture is built on our shared values — respect, integrity, service, and excellence — and we value the diverse perspectives, backgrounds, and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)