Job Summary

Senior Payroll Specialists are responsible for the day-to-day processes related to their assigned paygroups and entities while ensuring accurate and timely pay to employees while involved in data audits, reconciliations, validation of tax filings and other tasks as assigned.

Core Responsibilities

• Process weekly payrolls including off-cycles for assigned paygroups with approximately 500-1000+ employees

• Daily review of timecard or time and labor system for discrepancies and communicate to Supervisors as needed

• Review and edit of timesheet data as requested

• Review and process new hires, change requests and special pay during payroll processing

• Prepare reconciliations, validate totals and finalize documentation to submit for review for assigned payrolls

• Print, sort and ship payroll checks when needed

• Calculate and process final pay according to state and union requirements and regulations

• Coordinate pay garnishments, child support, lien payments, etc. with 3rd party vendor

• Work closely with HR department to ensure correct employee data

• Ensure appropriate record retention, maintain data and files for payroll processing

• Resolve payroll discrepancies by collecting and analyzing information

• Ensure timely reporting and payment to employees, while following union, state and federal regulations and company policies

• Research, analyze and resolve payroll-related problems or questions in a timely manner

• Handle detail audits of payroll data including reconciliations on a monthly/quarterly basis

• Create certified payroll reporting and monthly union billing remittance through accurate calculation of hours and applicable union rates and benefits

• Makes suggestions for change and/or improvements, implements changes when necessary

• Create and distribute payroll related reports as required or requested

• Provide excellent customer service by assisting employees and managers with questions

• Maintain process and procedure documentation

• Other duties or projects as assigned or apparent

  Work Experience

  Minimum of 5 years of payroll processing experience.

  Education/Training

  High school diploma or equivalent. CPP or FPC certification highly preferred.

  Specialized Knowledge Certificates & Licenses

  As outlined in the Core Responsibilities, an individual must have thorough knowledge and an advanced understanding of each competency above in order to carry out the essential functions of this position. Specialized Knowledge is also required in the following areas:

• Strong knowledge and understanding of Payroll Practices and regulations as they relate to federal and state requirements, garnishments, levies, fines, and fees at the federal, state, and local levels

• Advanced analytical, critical thinking and problem-solving skills

• Advanced Excel skills required – ability to create pivot tables, reconciliations, vlookups, etc

• Union reporting and certified payroll processing experience a plus

• Proficient with payroll softwares including ADP WorkforceNow

• Thorough knowledge of Payroll Practices and regulations as they relate to federal and state requirements, garnishments, levies, fines, and fees at the federal, state, and local levels

• Ability to multi-task and prioritize workloads and schedules efficiently

• Must be a team player and work effectively with all types of diverse personalities

• Must be highly detail-oriented and very organized with the ability to adapt to a changing environment

• High degree of accuracy and attention to detail

• Ability to maintain confidentiality and handle highly sensitive and personal information with sound judgement, tact and discretion

Qualifications