Overview

Program Manager, Senior (BAMC-2024-21137)

Bowhead seeks to network with a Senior Program Manager to provide oversight, direction, and coordination of administrative duties required to support multiple medical/clinical type contracts to ensure that the goals and objectives are accomplished within budget, schedule, and scope at multiple locations in and around San Antonio, TX. The Senior Program Manager will be responsible for managing and administering the work effort to assure fully adequate, disciplined, and timely completion of all requirements in a safe manner. They will identify, analyze, prioritize, mitigate, and monitor current and future risks and support the needs of multiple stakeholders.

This position is not currently funded but is expected in early fall of 2024.

Responsibilities

• Be responsible for providing overall management of various medical support type contracts and authorized to interface with the Government Contracting Officers (KO) and the contract level Contracting Officer’s Representatives (COR).

• Establish and carry out departmental or organizational goals, policies, and procedures.

• Manage general activities related to providing services by consulting with other executives, staff, and board members about general operations.

• Oversee day-to-day management of large, complex, multi-site contracts and cross-functional initiatives in a fast-paced environment.

• Understand and utilize risk management principles.

• Participate in the preparation of scopes of work and support contract execution.

• Create and manage project budgets, including tracking expenditures, payment to subcontractors/vendors, and preparation of financial reports; communicate about resource and budget expenditures to Contract/Project Managers to ensure smooth operation of all aspects of contracts.

• Manage the processes of data collection, data analysis, and results reporting on contracts; facilitate creation and monitoring of timeline and prioritization tracking systems, ensure data is entered into tracking systems accurately, and prepare updates for the management team and Government representatives.

• Develop and maintain a highly collaborative working relationship with the KO, COR and other key stakeholders; serve as a primary liaison to contract teams.

• Responsible for ensuring a sufficient number for personnel are available to support contract operations at various site locations during normal working hours to include weekends and holidays.

• Analyze financial statements and other performance indicators. Identify places to cut costs and to improve performance, policies, and programs.

• Coordinates and monitors the scheduling, pricing, and technical performance of contracts.

• Ensures adherence to master plans and schedules; develops solutions to program problems.

• Ensure accomplishment of the contract objectives are completed on time and within budget.

• Relies on extensive experience and judgment to plan and accomplish goals.

• Ensure an adequate staff of personnel with the necessary management expertise to perform the work in accordance with sound and efficient management practices.

• Ensure human subject/HIPAA protections are in place.

• Implement a continuous Risk Management process throughout the life cycle of the various contracts.

• Provide a detailed monthly and annual status reports.

• Perform out-of-the-box thinking, collaborate with others, and make a difference every day!

• Other duties as assigned.

Qualifications

• A Bachelor’s degree in the medical, business, and/or quantitative analysis or related skill area is required, however a Master’s Degree is preferred.

• A Project or Program Management Professional (PMP) Certification is preferred.

• A minimum of seven (7) years’ experience in a managerial position managing medium to large, complex, multi-site contracts using standard project management methodologies in a health care environment or similar

• Seven (7) years’ experience with responsible oversight of large administrative operations support functions (for example managing programs in excess of $10M per year).

• Seven (7) years’ experience with regulatory compliance, including The Joint Commission (TJC), OSHA, EPA and FAR.

• Knowledge of Medical correspondence and records management procedures, and hospital/clinical organizational structure.

• Able to work independently with excellent judgment, prioritize work, operate under tight deadlines, and meet deadlines.

• Individual shall have written and oral communications abilities commensurate with this management role.

• Able to handle confidential and sensitive information discreetly.

• Proficiency with various software packages, including Microsoft Word, Excel, Access, Project, Visio, Power Point, and other desktop tools.

• Ability to understand, speak, read, and write the English language.

• Ability to communicate effectively with all levels of employees, Government Representative, and outside contacts.

• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.

• Advanced experience managing relationships with external partners, subcontractors, and vendors.

• Valid driver’s license in the state of employment with an acceptable driving record.

• Ability to pass a pre-employment background check in addition to US Citizenship is required.

Supervisory Responsibilities

• Provides leadership and direction to the management and technical team.

• Mentor contract personnel.

• Monitor/provide effective performance feedback through employee recognition, coaching, and disciplinary action.

• Ensures flow of communication from upper management to employees and vice versa.

• Hire, train, and supervise contract staff.

Physical Demands:

• Must be able to lift up to 50 pounds

• Must be able to stand and walk for prolonged amounts of time

• Must be able to twist, bend and squat periodically

SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain a security clearance at the Secret level, however candidates with an active Secret clearance are highly encouraged to apply. US Citizenship is a requirement for Secret clearance at this location.

#LI-EG1

Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (https://www.dol.gov/agencies/ofccp/posters) .

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

Join our Talent Community!

Join our Talent Community (https://talentconnect.uicalaska.com/government-services/talentcommunity) to receive updates on new opportunities and future events.

ID 2024-21137

Category Program/Project Management

Location : Location US-TX-San Antonio

Clearance Level Must Be Able to Obtain Secret

Minimum Clearance Required Secret

Travel Requirement 10% - 25%