Adecco is assisting a local San Jose, CA client in hiring an Executive Assistant. This is an on-site role, Monday to Friday. The salary range is $120,000 to $140,000 depending on experience.

Job Summary : The Executive Assistant will manage complex calendars and coordinate logistics for meetings and events while interacting with C-level executives and handling confidential business details. They will also arrange travel and provide support for the administrative team.

Job Description:

Responsibilities include:

• Manage complex calendars and take charge of scheduling internal and external meetings, using insight and exercising judgment as needed

• Coordinate logistics for customer meetings, conferences, and events, and assist with the preparation of customer presentations, briefings, reports, and meeting materials

• Arrange domestic and international travel, ensuring maximum time efficiency and effectiveness

• Interact with C-level executives and Board members to coordinate committee meetings and other business-critical interactions

• Manage external visitors including customers and investors

• Handle business details of a highly confidential and critical nature

• Manage department purchases on company credit card, reconcile monthly spending

• Provide back-up support for other members of Bloom’s administrative team

• Resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written, and verbal communication skills

Skills and Experience:

• Must be able to multi-task and prioritize workload

• Ability to speak clearly and succinctly relative to needs, questions, goals, etc.

• Must be direct in asking for clarification, guidance, opinions etc. of the executive to ensure deliverables are met on-time and on-target

• Deep knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint), videoconferencing tools, and ability to quickly learn new technologies. Understanding of MS SharePoint, MS Team, Oracle, ADP and Workday would be an added advantage

• Project Management skills/ability to prioritize work and balance several work streams

• Experience and confidence in independent problem resolution and decision-making.

• Strong interpersonal skills and good judgment.

• Exceptional ethical standards, empathy, sense of humor and ability to work with diverse personalities

• Reliable and accessible; available in the office during normal working hours and available during off hours, as required

• Team player, compassionate and excellent people skills

Education/Experience:

• Minimum 8 years of Executive Assistance experience supporting C-suite executives, preferably in a Sales/Marketing environment

• College degree preferred

Pay Details: $120,000.00 to $140,000.00 per year

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance