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Bonner County

Job Description

Page 1

JOB TITLE: HEARING COORDINATOR

DEPARTMENT: Planning

SUPERVISOR: Assistant Planning Director

SUPERVISION EXERCISED: None

EXEMPT STATUS: Non-exempt

LAST REVISION/BOCC APPROVAL: January 25, 2022

Job Scope

Summary: Work performed involves a high degree of complexity where critical, independent judgment is

required. Works independently with minimal supervision under the general direction of the Assistant

Planning Director. Work involves extensive coordination and facilitation of land use planning-related public

hearings and special meetings of the Planning & Zoning Commissions, the Board of County

Commissioners, and the Hearing Examiner. The Hearing Coordinator communicates heavily with others

inside the Planning Department and regularly with elected county officials, Planning and Zoning

Commissioners, and other departments throughout the county. Work has significant, distinct impact on

the operations of the Planning Department with noticeable impact on the County in its relations with the

public and with the need to produce error-free documents. Work is typically performed in an office

environment with considerable stress due to critical deadlines. Position does not typically require travel

outside the local area, but does involves travel to attend training or public meetings.

Essential Functions

The essential functions include, but are not limited to, the following duties and responsibilities, which are

not listed in any particular order of priority and may be amended or added to by the County at any time:

? Works is performed in the planning management software program.

? Regularly coordinates and attends public hearings and special meetings of the Planning Commission,

Zoning Commission, Board of County Commissioners, and special appointed Plan Committees.

Responsible for taking minutes, recording proceedings, registering exhibits, and producing minutes of

the various hearings and meetings, and liaising with County Commissioners, Planning and Zoning

Commissioners, and County Commissioner support staff.

? Creates public hearing legal notices for publication in the newspaper of record, posting consistent

with Idahos Open Meeting Law, and for mailed notices to adjoining landowners, taxing districts and

agencies. Composes minutes, prepares mailing lists, public hearing and meeting agendas, and other

documents as assigned. Tracks affidavits of publication, records of mailing, and certified letters to

ensure noticing requirements are met. Assists planners as directed. Assembles necessary file

documents for the Board of County Commissioners, the Planning & Zoning Commissions, and

Hearing Examiner prior to public hearings and meetings. Prepares and processes decision letters

following hearings.

? Responsible for preparation of Planning legal documents, including but not limited to preparation for

appeals and judicial review, court exhibits, ordinances, resolutions, and issuances.

? Maintains, and updates various land use files and databases. Scans and assists in the maintenance

of the digital record process for the department, as well as other general filing duties as assigned.

? Prepares room setup for all public hearings and meetings, including any necessary documentation.

? Updates the department web page by posting meeting agendas, minutes, staff reports or other

documents, as directed.

? Composes letters and drafts documents, as requested by supervisors.

? Functions as a backup to answering general information questions and routing all other questions

regarding planning and zoning to appropriate employees, other departments, or agencies. Performs

routine clerical assignments, such as copying, f axing, mailing correspondence, handling money,

writing receipts, and distribution of incoming and outgoing mail etc.

? Demonstrates a professional and positive representation of the Planning Department.

Secondary Functions

? Performs all other administrative duties as assigned. Duties include but are not limited to recording

Bonner County

Job Description

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documents with the County Recorder, copying, scanning, filing maps and cross-training to assist in

various department functions.

? Composing advertisements to run in the local newspaper for open seats on the Planning and Zoning

Commissions as well as any other special committees.

Job Specifications

? Sufficient combination of knowledge, skills, and abilities to competently perform the essential

functions of the job. Bachelors degree in relatable field or a combination of education and e