The Project Coordinator is responsible for coordinating activities associated with a specific project(s) including scheduling, coordination of communication, data management, document preparation, and process improvement. Works in collaboration with the Manager and other project staff to help to implement the project’s objectives in support of identified goals and the continuous improvement process. Responsible for ensuring effective communication among stakeholders and project staff. Manages scheduling of project activities and assists in maintaining data on the project’s effectiveness. Coordinates interdepartmental activities ensuring ongoing effective project operation and/or implementation. Responsible for the organization, prioritization and coordination of a moderate to high volume of complex work in support of the project. Coordinates the process of executing initiatives essential for the success of the project. This level performs work under direct supervision with little independent judgment required.

• Coordinate event scheduling, pre-event communication with clients, room assignment, catering, audio visual accommodations, physical room setup and clean up, tracking reservations and waitlist.

• Oversee reservation process and manage execution of events including welcoming guests, communicating with staff and clients, problem-solving, and organizing vendors. Provide setup and technical support for audio visual systems including but not limited to display devices, projectors, and video teleconferencing (VTC).

• Coordinate site operations in accordance with all agreed policies and procedures. Provide support with building operations and maintenance, equipment and furniture maintenance, and vendor oversight. Create, manage and respond to all work orders in a timely manner, ensuring excellent customer service.

• Coordinate with internal and external vendors for services that include but are not limited to janitorial services, mail and courier services, office supplies, shredding, electrical issues, safety/security issues, building repairs, landscape maintenance and other duties as assigned.

• Ideal candidate would be a highly organized, detail-oriented, enthusiastic team player, with outstanding communication and problem-solving skills. Proficiency in a range of information technology tools and platforms. Previous experience in event coordination, facilities/property management, hospitality, or related field preferred.

Required Education and Experience

High school diploma or equivalent experience.

Minimum of two (2) years college coursework in Business, Project Management, Human Services or related field.

Minimum of three (3) years progressively responsible experience in administration/customer service, with one (1) year project coordination experience.

Demonstrated experience in drafting, editing and creating written communications and/or reports.

Experience taking meeting minutes.

Required Credentials

N/A.

Preferred:

• Bachelor’s Degree in Facilities Management

• At least three (3) years experience in project coordination.

-Proficiency in a range of information technology tools and platforms. Previous experience in facilities/property management, hospitality, or related field preferred.

Compensation Range

$25.85 - $38.78 per hour

Salary Information

This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

Disclaimer for Out of State Applicants

This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors .

Benefits Information

Seattle Children’s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Additional details on our benefits can be found on our website www.seattlechildrens.org/careers/benefits .

About Us

Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s – to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE

Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families’ ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho – the largest region of any children’s hospital in the country.

In 2022, U.S. News & World Report once again ranked Seattle Children’s among the nation’s best children’s hospitals – for the 30th year in a row. For more than a decade, Seattle Children’s has been nationally ranked in all 10 specialty areas evaluated by U.S. News & World Report. We are honored to be the top-ranked pediatric hospital in Washington and the Pacific Northwest.

As a Magnet designated institution, and classified among America’s best large employers by Forbes, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it’s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.

Our Commitment to Diversity

Our community welcomes diverse experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our increasingly diverse patients and families. Our organization recruits, employs, trains, compensates, and promotes without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The people who work at Seattle Children’s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves within this community, which cultivates and promotes equity, diversity, and inclusion at all levels.

Seattle Children’s is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.