Details

• Department: Ascension Human Resource - Executive Office

• Schedule: Monday - Friday, Standard Business Hours

• Location: Remote

Benefits

Paid time off (PTO)

Various health insurance options & wellness plans

Retirement benefits including employer match plans

Long-term & short-term disability

Employee assistance programs (EAP)

Parental leave & adoption assistance

Tuition reimbursement

Ways to give back to your community

Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance and salary range at the time of the offer.

Responsibilities

• Coordinate schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly

• Maintain executive office calendar

• Schedule and coordinate management meetings, conferences, special events, and travel arrangements

• Prepare and distribute subsequent correspondence as needed and follow up on action items to ensure completion

• Prepare and coordinate the preparation of correspondences, reports, presentation materials and other written communications as required

• Monitor financial and budget information and prepare data for review

• Provide input to performance management

Requirements

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.

• Note: Required professional licensure/certification can be used in lieu of education OR experience,if applicable.

Additional Preferences

• Partner with the Sr. Vice President and Vice President on strategies and priorities

• Able to look ahead to foresee issues with schedules and mitigate those issues

• Excellent calendar management

• Work in a team environment with our HR team, the team they support, and can also work independently when the executives are traveling to make decisions, etc.

• Handle travel arrangements and expense reports

• Excellent project management skills to handle:

• Planning of on-site team meetings

• Agenda preparation for on-site and virtual team meetings

• Supplier management responsibilities such as requesting new supplier registrations, requesting and tracking POs and invoice payments

• Backup other colleagues and support the Team Supervisor and ALT Administrator with projects

Why Join Our Team

Ascension associates are key to our commitment of transforming healthcare and providing care to all, especially those most in need. Join us and help us drive impact through reimagining how we can deliver a people-centered healthcare experience and creating the solutions to do it. Explore career opportunities across our ministry locations and within our corporate headquarters.

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.

Equal Employment Opportunity Employer

Ascension will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, citizenship, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws.

For further information, view the EEO Know Your Rights (English) (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf) poster or EEO Know Your Rights (Spanish) (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRightsSp_10_20.pdf) poster.

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Pay Non-Discrimination Notice (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf)

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

E-Verify Statement

This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

E-Verify (https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf)