Faculty Affairs Manager

School of Medicine, Stanford, California, United States

Administration

Post Date Aug 13, 2024

Requisition # 104221

Within the School of Medicine, the Department of Dermatology Administrative Team is a high-volume, productive, collaborative unit. The team collectively manages all administrative functions in support of a large and diverse faculty comprised of world-renowned Professoriate and Clinician Educators leading efforts in Research, Patient Care, and Education. We are recruiting a Faculty Affairs Manager (Faculty Affairs Administrator 3) to lead Faculty Affairs in the department managing all activities, programs, tasks, events, etc. This includes searches, appointments and promotions, annual counseling, leaves, communications, offer letters, commitments, retreats, etc. This position reports to the Director of Finance & Administration but will work closely with the Department Chair and other faculty and staff leaders as well as School of Medicine Office of Academic Affairs.

To be successful in this role, the Faculty Affairs Manager will need to operate in a people-first customer service focused manner prioritizing complex processes, communication, transparency, attention to detail, and collaboration. They will need to have excellent writing skills with the ability to pull and summarize information from multiple sources for stakeholders.

We pride ourselves on the development and training of our staff providing comprehensive onboarding and training processes that include side by side partnership to ensure your success. We strive to have our staff constantly learn and grow to provide opportunities both within Dermatology and the School of Medicine at large.

Duties include:

• Provide necessary operational support to search/review committees and to mentoring and/or annual counseling of faculty, and make recommendations for process improvement.

• Ensure quality of faculty employment activities. Interpret university and school policy, and guide process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities.

• Serve on school or Provost's Office committees to provide input on faculty affairs issues.

• Establish and manage processes and relevant communications for completion of faculty actions.

• Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed.

• Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate.

• Manage the administration of joint appointments.

• Provide reporting and analysis for various faculty activities and programs to support strategic planning.

• Act as liaison for other university departments including, but not limited to, the Provost's Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.

• Perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in orienting new faculty to the department, school, and university; and/or supervise staff.

* - Other duties may also be assigned

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and five years of experience working with administrative processes, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• High level of attention to detail and accuracy.

• Demonstrated experience in managing complex administrative processes.

• Demonstrated experience training, supervising, and evaluating staff, if supervising.

• Excellent communication skills.

• Demonstrated problem solving and analytical skills.

• High level of independent judgment and sensitivity.

• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.

• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

PHYSICAL REQUIREMENTS*:

• Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.

• Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.

• Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Extended hours.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

The expected pay range for this position is $94,000 to $120,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources atstanfordelr@stanford.edu. For all other inquiries, please submit acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Additional Information

• Schedule: Full-time

• Job Code: 4173

• Employee Status: Regular

• Grade: H

• Requisition ID: 104221

• Work Arrangement : Hybrid Eligible