Job title – Office Administrator (1 year contract)

Location – Surabaya, Indonesia

Job model – In office

As an Office Administrator, you will be responsible for ensuring the smooth operation of our office by managing supplies and inventory, and maintaining company databases. You will organize important documents, handle employee and client queries, update office policies, and manage the company calendar. Your role will involve implementing administrative procedures, preparing reports and presentations, arranging travel and events, and supervising third-party employees. Additionally, you will monitor stationery supplies, manage workstations, and oversee payroll and attendance.

At dsm-firmenich, people are at the heart of the company. We are committed to equal employment opportunities and value diversity in the workplace.

Your key responsibilities

• Manage office supplies, inventory, and assets with proven track record on inventory & assets management.

• Prepare and review reports on expenses, office budgets, and statistical data; organize payroll and employee attendance.

• Maintain and update company databases, and organize a filing system for important and confidential documents.

• Answer queries from employees and clients, update office policies, and maintain the company calendar while scheduling appointments.

• Implement and maintain administrative procedures, arrange travel and accommodations, and schedule in-house and external events.

• Supervise and monitor third-party employees (Security, office staff) and driver, and ensure the availability of stationery and employee workstations.

• Serve as the primary contact for HR support, including organizing employee communications, maintaining and updating employee data, handling letter translations and document distribution, managing payroll inputs, administering benefits, overseeing orientation and exit processes, supporting e-learning follow-ups, and assisting with ad hoc HR projects and non-English speaking employees.

You bring

• Minimum Diploma or Bachelor Degree in Business Administration or equivalent

• Minimum 1 year of experience as Genral Affairs & Admin, Secretary, Personal Assistant or similar role

• Solid knowledge of office procedures and experience with office management software, including word processing and spreadsheets.

• Excellent communication and interpersonal skills in English and Bahasa, with a strong attention to detail and ability to handle confidential information.

• Detail-oriented, with good analytical thinking, problem-solving skills, and a passion for service.

• Familiarity with SAP System and Human Resources experience is an advantage.

We bring

• A rich history and a promising future of bold scientific innovation and passionate creation with our customers;

• A space to grow by encouraging and supporting curiosity and an open mindset;

• A culture that prioritizes safety and well-being, both physically and mentally;

• The opportunity to work for a company where sustainability is much more than a claim and is core to our strategy and purpose;

• A flexible work environment that empowers people to take accountability for their work and own the outcome;

• Barrier-free communities within our organization where every employee is equally valued and respected – regardless of their background, beliefs, or identity;

Equal Opportunities Commitment

dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drives unprecedented progress. We aim to build a workplace where opportunity really is equal, so everyone can thrive. We do not discriminate, there’s a place for everyone at dsm-firmenich.

dsm-firmenich is an Equal Opportunity and Affirmative Action Employer. dsm-firmenich people are as diverse as our customers. For us that includes a commitment to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

We are committed to providing reasonable support for disabled applicants in our recruiting process. Should you need assistance, and are comfortable to share this, please let us know.

About dsm-firmenich

As innovators in nutrition, health, and beauty, dsm-firmenich reinvents, manufactures, and combines vital nutrients, flavors, and fragrances for the world’s growing population to thrive. With our comprehensive range of solutions, with natural and renewable ingredients and renowned science and technology capabilities, we work to create what is essential for life, desirable for consumers, and more sustainable for the planet. dsm-firmenich is a Swiss-Dutch company, listed on the Euronext Amsterdam, with operations in almost 60 countries and revenues of more than €12 billion. With a diverse, worldwide team of nearly 30,000 employees, we bring progress to life™ every day, everywhere, for billions of people.

www.dsm-firmenich.com