Title:

Administrative Associate

Job Purpose:

The main role of the administrative Associate is to provide strong technical and analytical skills including intermediate to advanced Excel to the administration and finance team, providing excellent support to ensure the smooth running of the branch on a day-to-day basis.

Main Duties and Responsibilities:

• Use Microsoft Excel to perform the daily billing and weekly invoicing of all clients; where agreed

• Ensuring that additional charges are captured in client billing

• Distribute invoices to clients on a weekly and monthly basis

• Perform complex reconciliation and uploads of invoices to the BMS and Novartis systems

• Review of Gross Margin to ensure the accuracy of invoice allocation and costs estimated and highlight or taking corrective active to any profit or loss outside the normal margin

• Identifying and reviewing cost variances against tariffs and estimates to Accounts Manager

• Updating of customer templates to ensure correct PO/protocols/studies and improving on the existing billing process

• Liaising with GSO and the other branches suppliers in securing credit notes for over or under charges

• Issuing credits and rebills

• Completing ad hoc duties as required.

Requirements:

• Associate or Bachelor’s degree in Accounting, Business Administration or Finance

• Proficiency in applications (in particular Excel, Pivot Tables, VLOOKUPS, SUMIFs, IFERRORs, Outlook, & etc.)

• Good command of English

• Ability to work independently & under pressure in a fast-paced and dynamic environment

• Strong team, and individual management skills

• A minimum of 1-2 years of experience in accounting or billing.

Marken is a wholly owned subsidiary of UPS and is a critical part of UPS Healthcare. Marken offers a state-of-the-art GMP-compliant depot network and logistic hubs for clinical drug product storage and distribution worldwide, and supports cell and gene therapy logistics services from clinical to commercial, while maintaining the leading position for Direct-to-Patient and Home Healthcare services, biological sample shipments and biological kit production.

Moving Our World Forward by Delivering What Matters.

Company: UNITED PARCEL SERVICE

Category:

Requisition Number: 4126

Location: São Paulo,Brazil